Football Administration and Registrations Executive

The Role

We are looking for a Football Administration and Registrations Executive to support the Club Secretary and Football Administration and Operations Executive to ensure full compliance with relevant regulations and provide administrative coordination across Academy and First Team activity.

You will be responsible for the efficient operation of the Football Administration function across all player-related administrative matters and day-to-day football operations.

Who We Are

We are one of the most famous clubs in world football, with a rich heritage and history of success – read more about our history, here.

Beyond that, we are passionate about our local community and, behind the scenes, we have a wide variety of opportunities and career paths for all. We have a very defined purpose: to act for a winning team, culture and community. We achieve this by ensuring we are courageous in the pursuit of progress, we champion our community and each other, and that we do the right thing (even when no one is looking).

Your day-to-day

• Track and monitor player activity – you will maintain accurate records of player and agent activity across Academy and First Team squads, tracking appearance milestones and performance-related conditions for current, loaned and form players, monitoring and notifying when relevant thresholds are met
• Maintain player payments and processes – you\’ll liaise with the Financial Controller to manage player-related payments and uploads, processing and issuing invoices as well as managing FIFA clearing house processes, notifying the Financial Controller on distribution statements
• Coordinate Academy player registrations – you will take ownership of U9 to young professional’s player registrations, ensuring timely submissions and that eligibility requirements for relevant competitions are met. Process registration cancellations and manage the administration of any compensation due to the club
• Take a lead on the application processes – you’ll take a lead on overseeing the FIFA Minor application process from start to finish, coordinate the signing and administration of paperwork for player trials and work experience placements, liaising with Academy stakeholders and notifying relevant governing bodies. You will also oversee the FIFA Minor application process from start to finish where applicable
• Assist the Club Secretary – you will support the Club Secretary as and when required on administrative duties including updating key operational platforms in line with match or competition requirements, assist with Directors’ Box arrangements for away fixtures and communicate details to relevant parties. You will act as a main point of contact for home fixtures, liaising with the Venue and Stadium teams, maintaining an organised log of request and distribute passes, tickets and permits accordingly and providing accurate matchday information, being available on call to manage any late changes on all requests (attendance not required)
• Best-in-class Football Administration duties – you’ll prepare and submit key Premier League forms including kit confirmations, gate statements, and post-match reports for Men’s First Team fixtures as well as assisting with pre-season administration and club registrations such as circulating rule amendments, kit registrations, competition specific forms and processes. Coordinating the procurement and distribution of club gifts and merchandise for official use
• Deliver clear and accurate updates – you will act as a first point of contact for general day-to-day queries and administration support, communicate fixture changes to all relevant internal and external stakeholders. You will manage the sanctioning process with relevant authorities (London FA/The FA/UEFA/FIFA) for all Academy and First Team friendlies and tournaments/tours including booking match officials with PGMOL for Emirates Stadium based friendlies

What We Are Looking For

• Proven background in a similar role – you have experience working within the football industry, particularly within a professional club or governing body context
• Expertise in football administration – you have a strong understanding of football administration and operational processes, with the ability to interpret and apply FA, Premier League, and other relevant regulations accurately
• Flexible and adaptable approach – you’re able to work flexibly across weekends and evenings and travel between multiple club sites as and when required
• Dynamic communicator – you are a confident and clear communicator, with the ability to adapt tone and style to different audiences, in the form of written, verbally and face-to-face
• Best-in-class administration skills – you possess excellent organisational skills, with a track record of managing varied and fast-paced workloads while maintaining attention to detail
• Professional approach – you are trusted to handle sensitive information discreetly, professionally, and with integrity
• Results driven mindset – you have a passion for creating results, with a pragmatic, service-focused approach to solving problems and supporting operational needs

Why choose us

At Arsenal, we want everyone to feel a sense of trust and belonging, so we are proud of both our club values and also what we offer to our employees. As one of our Gunners, you will receive:

• An exciting reward and recognition scheme
• Generous holiday allowance which increases with your length of service
• Great internal learning and development programmes
• A flexible hybrid working model
• Priority access to apply for match tickets
• A competitive health and wellbeing benefits package
• A leading Employee Assistance Programme
• Great discounts with some of our Partners

Arsenal for Everyone

Arsenal for Everyone is our commitment to promoting and embracing equality, diversity and inclusion, so that everyone connected to the club feels like they belong to the same Arsenal family. We believe that diversity of background, skills and experience drives our success on and off the pitch.

Disability Confident Leader

We are a Disability Confident Leader. We actively welcome and encourage applications from people with disabilities and long-term health conditions. If you need disability-related adjustments to the recruitment process, please indicate this in your application.

If you are likely to meet the definition of being a ‘disabled person’ according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme – please indicate this in your application form below. The information you share with us about your health or disability will not be used in recruitment decisions.

Our Commitment to Safeguarding

We are committed to ensuring that our environments for children, young people and adults at risk remain safe and inclusive. We therefore require successful candidates to complete a DBS check and other essential background checks prior to starting their employment. Depending on the responsibilities of the role, a DBS will be either a basic, standard, or enhanced check.

Application Closing Date – Friday 8th August 2025

Please note: we reserve the right to close the position early if application volumes are particularly high. We encourage you to get your application in sooner rather than later.

Good luck! #J-18808-Ljbffr