Communications Executive

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you’ll be part of an exhilarating racing program that’s aiming to change the sport for the better by setting the standard for performance.

McLaren values: Innovative – Respectful – Inclusive – Energetic – Brave. We want members of this team to approach each day with a simple goal in mind: To build better race cars and build a better race team. Focus on the process, enjoy the process of continual improvement, and let the results take care of themselves.

Purpose of the Role: The Communications Executive will be the key contact for media requests, managing drivers’ public commitments and ensuring seamless communication across events, races and partner activations-- coordinating schedules, preparing drivers and team spokespeople for engagements, proactively identifying new media opportunities and ensuring all efforts align with the broader team communications strategy.

Principal Accountabilities:

• Manage and coordinate all driver schedules including interviews, press conferences, autograph sessions, sponsor obligations and promotional appearances, across race weekends, off-track activations, sponsor events, and special appearances.
• Serve as a primary liaison between drivers, media outlets, NTT INDYCAR SERIES staff and internal teams for external-facing engagements.
• Field, evaluate and prioritize incoming media requests, aligning them with team priorities and driver availability.
• Proactively identify and pitch media opportunities to national, local and motorsport-specific outlets to amplify drivers’ profiles and team initiatives.
• Work together with the McLaren communications team to advance relations and collaboration with their broadcast partners.
• Prepare drivers for media appearances with customized briefing documents, key messaging and feedback.
• Accompany drivers and team spokespeople on-site at races and events to manage interviews and media obligations.
• Deliver accurate and engaging writing through official press releases, race weekend recaps and tailored web stories.
• Manage CMS software in collaboration with the McLaren Web and App team.
• Monitor media coverage — Review insights into media metrics and sentiment. Track departmental KPIs and deploy shift in strategy where needed.
• Work cross-functionally with the Arrow McLaren Commercial Team and the greater McLaren Racing organization to align messaging and maximize exposure opportunities.
• Develop and maintain strong relationships with key journalists, broadcasters and media stakeholders to create ongoing story opportunities.
• Assist in crisis communications efforts and real-time management during high-profile or sensitive media situations.
• Maintain a real-time master calendar of all driver-related PR activities and obligations, ensuring accurate communication across departments.
• Assist with developing storytelling angles and narrative strategies that highlight the unique personalities, achievements, and values of Arrow McLaren drivers.

Job requirements Knowledge, Skills, and Experience:

• Bachelor’s degree in Communications, Journalism, Public Relations, Sports Management or related field.
• 2–4 years of experience in public relations, ideally with sports, entertainment or motorsport talent.
• Demonstrated success in pitching and securing proactive media placements.
• Exceptional organization and scheduling skills with attention to detail.
• Strong writing, editing and verbal communication skills.
• Experience working closely with media and talent in high-profile environments.
• Ability to remain calm under pressure and adapt quickly to changing situations.
• Experience with media monitoring, coverage reporting and PR measurement tools.
• Proficiency with Microsoft Office Suite; familiarity with media monitoring platforms (e.g., Cision, Meltwater) is a plus.
• Willingness to travel extensively (weekends and holidays included) during the INDYCAR season and offseason events.
• Based in Indianapolis, Indiana.
• Passion for motorsport and an understanding of the NTT INDYCAR SERIES preferred.
• Highly organized, flexible and detail-oriented.
• A confident communicator with a proactive, can-do attitude.
• Someone who thrives in fast-paced, high-energy environments.
• Calm, professional and personable when interacting with drivers, executives and media.
• Passionate about storytelling, motorsport and brand building.

Total Rewards:

• Comprehensive Medical, Dental, and vision benefits
• 401(k) Retirement match
• Voluntary life, short-term, and long-term disability benefits
• Annual bonus plan
• Competitive time off plan
• Team discounts, including kit apparel.

Arrow McLaren makes equal employment opportunities available to all without regard to race, color, sex (including sexual orientation and gender identity), age, religion, national origin, disability, citizenship status, military status, genetic information, or any other legally-protected category.