Assistant, Purchase Ledger in Woking

At McLaren, our mission is to set the standard for high performance in sport. Everyone, in every part of the team, has a role to play.

Purpose of the Role

The key purpose of the role is to assist Purchase Ledger Team Leader in the operation of the purchase ledger, ensuring accurate and timely processing of invoices and credit notes, enabling supplier payment terms to be met. Effective communication with various departments within the organisation and external stakeholders is also a key aspect of this role.

Role Dimensions

Work Arrangement: We have adopted hybrid working across the team; however, flexibility to work hours will be required to meet the operational demands of the teams that you support.

Principal Accountabilities

• Accurate processing of invoices and credit notes in both GBP and foreign currencies, with a focus on correct account coding.
• Setting up new suppliers on the system and sending bank details for verification.
• Ensuring the reconciliation of Purchase Ledger accounts with supplier statement and payments.
• Responding to escalated queries, and liaising with Purchasing Team on price and quantity variances.
• Liaising with internal and external stakeholders to resolve queries by phone and email.
• Preparing Bi-weekly payment runs for review and approval of the Senior Manager.
• Managing and working within shared mailbox ensuring all emails are dealt with and responded to within a reasonable time.
• Supporting the Purchase Ledger Team Leader in streamlining end-to-end purchase ledger processes.
• Assisting in month-end including journal entries and accruals related to the purchase ledger.

Knowledge, Skills and Experience

• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Proactive mindset and strong organisational skills with the ability to work independently and manage multiple priorities in a dynamic environment.
• Team player, supportive of others within the team.
• Comfortable working in a fast-paced environment.
• Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.

What can McLaren offer?

We constantly strive to be better tomorrow than we are today. Our ambition is to be the most pioneering and exhilarating racing team in the world, and our collective task is to set the standards for high performance in sport. We show up every day with energy and enthusiasm, ready to play our part. We encourage and support diversity, equity and inclusion. We will actively promote a culture that values difference and eliminates discrimination in our workplace.

McLaren Racing is based at the iconic McLaren Technology Centre (MTC) near Woking. Here at McLaren, we offer hybrid working with 3 days a week based in the MTC. Our state of the art, sustainable campus offers many facilities including a gym, restaurant and indoor and outdoor break-out areas, as well as direct access to park and common land. The MTC is connected to Woking mainline station via regular shuttle buses, from which London Waterloo is a 30 minute train ride. We offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.