The Warehouse Administration & Portfolio Operations Analyst will serve as a critical part of the Lending Portfolio Management team. This role serves as the operational engine to fund-level performance and assists with driving levered returns for investors. You will be responsible for the day-to-day administration and facilitation of various fund leverage repo/warehouse facilities.
This integral function plays a critical role in fund liability management. You will interact with institutional banks, representing the firm on a day-to-day basis. You will assist in the overall facilitation of loan drawdowns, repayments, and interest payments. You will also coordinate the monthly, quarterly, and annual reporting required under each warehouse/repo facility while maintaining a detailed tracking of each facility reporting requirement. This role will also track key covenants, concentration limits, and other facility-level compliance metrics while working with the Fund Finance team and asset management teams.
About the role
- Coordinate repo/warehouse loan drawdowns, repayments, interest payments – ensuring facility compliance and maximising leverage efficiency.
- Maintain a detailed tracker of all repo/warehouse facility covenants, concentration limits, and relevant reporting dates to maintain compliance.
- Manage the monthly, quarterly, and annual reporting requirements for each facility by coordinating inputs from Fund Finance and the Servicer.
- Work with Fund Treasury to coordinate the movement of cash up and down the investment structure while maintaining compliance with the bespoke loan waterfall structure under each loan facility.
- Attend weekly management calls to report on status updates for each leverage facility to relevant constituents (Head of Lending Portfolio Management, Servicing Platforms, etc).
- Work with Capital Markets team to transition new repo/warehouse facilities over to the Warehouse Administration & Portfolio Operations team.
- Assist in the effort to build new systems for tracking and organising critical accounting and financial data that is used for reporting.
- Build genuine subject-matter depth in the mechanics of repo and back-leverage financing, becoming a recognised operational resource for the wider team.
Skills, Knowledge and Expertise
- Proven experience in an operations role (loan operations, loan administration, fund operations or a middle-office role within lending, credit or real estate finance) — or a strong analytical background with a demonstrable attention to detail and appetite to learn.
- Highly organised and process-driven, with the discipline to run recurring operational tasks accurately, on time, every time. Someone who is able to work somewhat autonomously and anticipate what needs to be done.
- Proficiency in Excel and comfort working with loan-level data; experience with warehouse/repo facilities is a plus.
- Meticulous attention to detail.
- A proactive, ownership-minded approach: willing to chase counterparties, question numbers that look wrong, and escalate early.
- Clear written and verbal communication, comfortable liaising with servicers, lenders and internal finance teams.
- Interest in structured finance and fund financing — exposure to borrowing bases, facility covenants or securitisation is a plus but not required.
- Ability to use various systems in order to compile data for external output.
Analyst, Portfolio Management in London employer: Arrow Global Group
At Arrow, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation in the heart of the real estate credit sector. Our commitment to employee growth is evident through tailored development programmes and opportunities to engage directly with senior leadership, ensuring that every team member can contribute meaningfully to our €3.9bn AUM portfolio. With a culture that values critical thinking and proactive strategies, we empower our employees to excel while enjoying the unique advantages of working in a centralised, high-impact role within a leading firm.
