At a Glance
- Tasks: Manage Data Subject Access Requests and provide essential HR administrative support.
- Company: Join Arriva, a leading transport provider with a rich history and ambitious growth.
- Benefits: Supportive team culture, career development opportunities, and a chance to make an impact.
- Other info: Dynamic environment with opportunities for personal and professional growth.
- Why this job: Be at the forefront of data protection while enhancing employee experiences.
- Qualifications: Experience with sensitive data and a willingness to learn about GDPR.
The predicted salary is between 30000 - 40000 € per year.
About Arriva
Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year. With a proud heritage dating back to 1938, we’re driven by an ambitious growth agenda focused on building a strong and sustainable future.
We’re looking for a highly organised and detail-focused People Administrator – DSAR to join our team on a 6-month fixed-term contract. In this role, you’ll take ownership of Data Subject Access Requests (DSARs), helping ensure we meet our data protection obligations while delivering a professional and efficient service. Alongside this, you’ll provide essential HR administrative support and play a key role in delivering a positive employee experience.
What You’ll Be Doing
- Data Subject Access Requests (Primary Focus)
- Manage and coordinate all DSARs across HR
- Track requests to ensure compliance with statutory deadlines
- Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
- Work with HR, IT, Payroll and wider stakeholders to gather information
- Review and redact sensitive data in line with GDPR requirements
- Maintain clear records and audit trails
- Identify and escalate risks or complex cases
- Continuously improve DSAR processes and documentation
- Ensure secure handling of all personal data
- HR Administration (Secondary Focus)
- Act as a first point of contact for employee queries
- Prepare offer letters and employment documentation
- Manage Right to Work processes
- Support Joiners, Movers & Leavers (JML) activity
- Maintain accurate HR system data
- Liaise with Payroll on employee changes
- Conduct regular data and file audits
- Support wider HR administration as required
What We’re Looking For
- Essential
- Experience handling sensitive and confidential information
- Experience managing administrative processes or casework to deadlines
- Understanding of GDPR or data protection principles (or willingness to learn quickly)
- Exposure to systems such as Microsoft Purview or similar
- Desirable
- Previous HR administration experience
- Experience managing DSARs or similar data requests
- Familiarity with HR systems (e.g. Workday)
- Experience using Microsoft Purview (eDiscovery, content search, data export)
Skills & Behaviours
- Strong organisation and attention to detail
- Ability to analyse and extract data from systems
- Excellent communication and interpersonal skills
- Discreet and trustworthy with sensitive information
- Collaborative team player
- Professional and customer-focused approach
- Adaptable in a fast-paced environment
Why Join Us?
At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your HR career within a large, complex and evolving organisation.
The closing date for applications is Sunday 24th May 2026. Arriva Group reserves the right to close this vacancy early.
People Administrator - DSAR (6 Month FTC) employer: Arriva
At Arriva, we pride ourselves on being a supportive and inclusive employer where our people are at the heart of everything we do. As a People Administrator, you'll have the opportunity to contribute to a positive employee experience while working within a dynamic HR team that values your expertise and fosters professional growth. With a commitment to developing our talent and a strong focus on data protection compliance, Arriva offers a rewarding environment for those looking to make a meaningful impact in the transport sector.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator - DSAR (6 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do, their values, and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable answering common questions and talking about your experiences. The more you practice, the more confident you’ll feel.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace People Administrator - DSAR (6 Month FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with data protection and HR administration. We want to see how your skills align with the role of People Administrator – DSAR, so don’t hold back on showcasing your relevant experience!
Show Off Your Attention to Detail:Since this role involves handling sensitive information and ensuring compliance with GDPR, it’s crucial to demonstrate your attention to detail. Use clear examples in your application that show how you’ve successfully managed similar tasks in the past.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’re a great fit for the team!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Arriva
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they fit into the role. Brush up on GDPR principles and be ready to discuss how you've handled sensitive information in the past.
✨Familiarise with Microsoft Purview
Since this role involves using Microsoft Purview, take some time to learn about its eDiscovery and content search features. Being able to talk confidently about how you would use these tools will impress your interviewers.
✨Showcase Your Organisation Skills
As a People Administrator, organisation is key. Prepare examples of how you've managed administrative processes or casework under tight deadlines. Highlight your attention to detail and how it has benefited your previous roles.
✨Prepare for HR Scenarios
Think about common HR scenarios you might face, such as handling employee queries or managing the Joiners, Movers, and Leavers process. Be ready to discuss how you would approach these situations while maintaining confidentiality and compliance.
