At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and meeting organisation.
- Company: Join Arriva UK Trains, a leading passenger transport provider in Europe.
- Benefits: Gain exposure to strategic decision-making and develop your professional skills.
- Other info: Fast-paced environment with opportunities for career growth and development.
- Why this job: Be at the heart of a major UK rail business and make a real impact.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication.
The predicted salary is between 40000 - 50000 £ per year.
- Executive Personal Assistant – Arriva UK Trains
- Lacon House, London
- Supporting the Managing Director and Executive Leadership Team, Arriva UK Trains
- Full Time | Permanent
Arriva is one of Europe's leading passenger transport providers, connecting millions of customers through safe, reliable and sustainable transport services.
As Arriva continues its exciting growth journey, we're looking for an exceptional Executive Personal Assistant to support the Managing Director of Arriva UK Trains and members of the wider Executive Leadership Team.
This is a highly visible and influential role that sits at the heart of the business, providing first-class executive support, coordinating key leadership activities and helping our senior leaders operate at their best.
The Role
As Executive Personal Assistant, you will be responsible for delivering seamless support across a number of senior stakeholders, ensuring priorities are managed effectively and leadership teams remain focused on delivering strategic objectives.
You'll act as a trusted partner to multiple executives, building strong relationships across the business and serving as a key point of coordination for leadership activities, meetings, travel and communications.
Key Responsibilities
- Managing complex diaries and calendars for the Managing Director and members of the Executive Leadership Team.
- Coordinating domestic and international travel arrangements.
- Organising executive meetings, leadership reviews, workshops and stakeholder engagements.
- Preparing agendas, board papers, presentations, reports and briefing packs.
- Managing correspondence and communications on behalf of senior leaders, ensuring timely action and follow-up.
- Building effective relationships with stakeholders across Arriva, external partners and industry contacts.
- Supporting strategic projects, leadership events and business planning activities.
- Coordinating meeting logistics, conference calls and virtual events.
- Assisting with invoice processing, expense reconciliation and related administration.
- Supporting onboarding activities and providing wider executive administration support as required.
- What You'll Bring
We're looking for a highly organised, professional and proactive Executive Assistant who thrives in a fast-paced executive environment.
You'll have
- Experience supporting multiple senior executives or board-level stakeholders.
- Outstanding diary, meeting and stakeholder management skills.
- Exceptional attention to detail and organisational capability.
- Strong written and verbal communication skills.
- The ability to manage competing priorities and changing demands with confidence.
- A high level of discretion when handling sensitive and confidential information.
- A collaborative approach and the confidence to build credibility with senior leaders.
- Strong Microsoft Office and business systems proficiency.
Why Join Arriva?
This is a fantastic opportunity to work alongside the senior leadership team of a major UK rail business, gaining exposure to strategic decision-making and helping shape the future direction of Arriva UK Trains.
You'll play a critical role in ensuring our leaders can focus on what matters most—delivering an exceptional service for customers and driving business success.
Executive Personal Assistant in Slough employer: Arriva UK Trains
Arriva UK Trains is an exceptional employer, offering a dynamic work environment in the heart of London where you can support senior leadership and contribute to strategic decision-making. With a strong focus on employee growth, Arriva provides opportunities for professional development and fosters a collaborative culture that values innovation and teamwork. Join us to be part of a leading transport provider committed to delivering safe, reliable, and sustainable services while enjoying the benefits of working in a vibrant city.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant in Slough
✨Get Involved in Industry Events
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✨Engage in Professional Networks
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We think you need these skills to ace Executive Personal Assistant in Slough
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Arriva UK Trains.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Arriva UK Trains. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Arriva UK Trains
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Arriva UK Trains, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Arriva UK Trains, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Arriva UK Trains could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Arriva UK Trains as they’re likely seeking a candidate who can enhance their workplace culture.
