At a Glance
- Tasks: Manage Data Subject Access Requests and support HR administrative processes.
- Company: Join a dynamic team focused on data protection and compliance.
- Benefits: Gain valuable experience in HR and data management on a 6-month contract.
- Other info: Collaborative environment with opportunities for professional growth.
- Why this job: Make a real impact by ensuring compliance and protecting personal data.
- Qualifications: Organised, detail-oriented, and willing to learn about GDPR and data protection.
The predicted salary is between 30000 - 40000 € per year.
We’re looking for a highly organised and detail-focused People Administrator – DSAR to join our team on a 6-month fixed-term contract.
Key Responsibilities:
- Manage and coordinate all Data Subject Access Requests (DSARs) within HR, acting as the central point of contact.
- Log, track, and monitor DSARs to ensure responses are completed within statutory deadlines.
- Utilise Microsoft Purview (eDiscovery and content search tools) to identify, collect, and export relevant employee data.
- Liaise with HR, IT, payroll, and other stakeholders to gather required information.
- Collate, review, and redact personal data in accordance with GDPR and company data protection policies.
- Maintain accurate records and audit trails of all DSAR activity.
- Identify and escalate risks or complex cases to appropriate stakeholders.
- Support continuous improvement of DSAR processes, templates, and documentation to ensure efficiency and compliance.
- Ensure secure handling, storage, and transfer of sensitive personal data at all times.
HR Administrative Responsibilities:
- Serving as the first point of contact for employee queries, ensuring timely resolution or escalation to relevant HR colleagues as appropriate.
- Preparing and issuing offer letters and employment documentation in line with company standards and compliance requirements.
- Compiling Right to Work (RTW) documentation, ensuring all documentation is verified and recorded accurately.
- Managing the Joiners, Movers, and Leavers (JML) process, maintaining data integrity and process efficiency.
- Supporting data accuracy and integrity across HR systems by regularly auditing employee records and updating information as required.
- Liaising with payroll to ensure accurate processing of new starters, leavers, and employee changes.
- Conducting periodic audits of employee files to ensure compliance with internal and external requirements.
- Administering manual processes, as applicable, including liaising with relevant parties and ensuring compliance with company policy.
Required Skills and Experience:
- Experience handling sensitive and confidential information.
- Experience managing administrative processes or casework to deadlines.
- Understanding of GDPR or data protection principles (or willingness to learn quickly).
- Exposure to systems such as Microsoft Purview or similar.
- Previous HR administration experience.
- Experience managing DSARs or similar data requests.
- Familiarity with HR systems (e.g. Workday).
- Strong organisation and attention to detail.
- Ability to analyse and extract data from systems.
- Excellent communication and interpersonal skills.
- Discreet and trustworthy with sensitive information.
- Collaborative team player.
- Professional and customer-focused approach.
- Adaptable in a fast-paced environment.
People Administrator - DSAR (6 Month FTC) employer: Arriva Rail London Ltd
Join our dynamic team as a People Administrator – DSAR, where you will play a crucial role in managing Data Subject Access Requests while contributing to a supportive and collaborative work environment. We prioritise employee growth and offer opportunities for professional development, ensuring that you thrive in your role. Located in a vibrant area, we foster a culture of inclusivity and innovation, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator - DSAR (6 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for a People Administrator role, and ask if they can refer you or share any leads.
✨Tip Number 2
Prepare for interviews by practising common questions related to DSARs and GDPR. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your experience with HR processes, data handling, and compliance. This will help you stand out during interviews and demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace People Administrator - DSAR (6 Month FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with DSARs and GDPR. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Show Off Your Organisational Skills:As a People Administrator, being organised is key! Use your application to demonstrate how you manage tasks and deadlines effectively. Share examples of how you've kept track of important information in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your achievements and experiences that relate directly to the job description.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Arriva Rail London Ltd
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they fit into the HR landscape. Brush up on GDPR principles and be ready to discuss how you would handle sensitive data, as this will show your commitment to compliance and data protection.
✨Familiarise Yourself with Microsoft Purview
Since the role involves using Microsoft Purview for eDiscovery and content search, take some time to learn about its features. If possible, try to get hands-on experience or watch tutorials online. Being able to speak confidently about how you would use this tool can set you apart from other candidates.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your strong organisational skills and attention to detail. Think of situations where you successfully managed multiple tasks or deadlines, especially in an HR context. This will help illustrate your ability to handle the administrative aspects of the role effectively.
✨Practice Your Communication Skills
As a People Administrator, you'll need to communicate clearly and professionally with various stakeholders. Practice articulating your thoughts on how you would handle employee queries or escalate complex cases. Good communication can make a big difference in how you come across during the interview.
