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- Tasks: Manage Data Subject Access Requests and support HR administrative processes.
- Company: Join a dynamic team focused on data protection and compliance.
- Benefits: Gain valuable experience in HR and data management on a 6-month contract.
- Other info: Collaborative environment with opportunities for professional growth.
- Why this job: Make a real impact in data protection while developing your skills.
- Qualifications: Detail-oriented with experience in HR administration and data handling.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for a highly organised and detail-focused People Administrator – DSAR to join our team on a 6-month fixed-term contract.
Responsibilities:
- Manage and coordinate all Data Subject Access Requests (DSARs) within HR, acting as the central point of contact.
- Log, track, and monitor DSARs to ensure responses are completed within statutory deadlines.
- Utilise Microsoft Purview (eDiscovery and content search tools) to identify, collect, and export relevant employee data.
- Liaise with HR, IT, payroll, and other stakeholders to gather required information.
- Collate, review, and redact personal data in accordance with GDPR and company data protection policies.
- Maintain accurate records and audit trails of all DSAR activity.
- Identify and escalate risks or complex cases to appropriate stakeholders.
- Support continuous improvement of DSAR processes, templates, and documentation to ensure efficiency and compliance.
- Ensure secure handling, storage, and transfer of sensitive personal data at all times.
HR Administrative Responsibilities:
- Serve as the first point of contact for employee queries, ensuring timely resolution or escalation to relevant HR colleagues as appropriate.
- Prepare and issue offer letters and employment documentation in line with company standards and compliance requirements.
- Compile Right to Work (RTW) documentation, ensuring all documentation is verified and recorded accurately.
- Manage the Joiners, Movers, and Leavers (JML) process, maintaining data integrity and process efficiency.
- Support data accuracy and integrity across HR systems by regularly auditing employee records and updating information as required.
- Liaise with payroll to ensure accurate processing of new starters, leavers, and employee changes.
- Conduct periodic audits of employee files to ensure compliance with internal and external requirements.
- Administer manual processes, as applicable, including liaising with relevant parties and ensuring compliance with company policy.
Skills and Experience:
- Experience handling sensitive and confidential information.
- Experience managing administrative processes or casework to deadlines.
- Understanding of GDPR or data protection principles (or willingness to learn quickly).
- Exposure to systems such as Microsoft Purview or similar.
- Previous HR administration experience.
- Experience managing DSARs or similar data requests.
- Familiarity with HR systems (e.g. Workday).
- Strong organisation and attention to detail.
- Ability to analyse and extract data from systems.
- Excellent communication and interpersonal skills.
- Discreet and trustworthy with sensitive information.
- Collaborative team player.
- Professional and customer-focused approach.
- Adaptable in a fast-paced environment.
People Administrator - DSAR employer: Arriva Rail London Ltd
Contact Detail:
Arriva Rail London Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Administrator - DSAR
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for a People Administrator role, and they might just have the inside scoop on openings or even refer you directly.
✨Tip Number 2
Prepare for interviews by researching common questions related to DSARs and GDPR. We can help you with mock interviews to boost your confidence and ensure you nail those tricky questions!
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed administrative processes or handled sensitive information in the past. This will demonstrate your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace People Administrator - DSAR
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with DSARs and GDPR. We want to see how your skills match the role, so don’t hold back on showcasing your relevant experience!
Show Off Your Organisational Skills: As a People Administrator, being organised is key! Use your application to demonstrate how you manage tasks and deadlines effectively. Share examples of how you've kept track of important information in previous roles.
Highlight Your Tech Savvy: Mention any experience you have with Microsoft Purview or similar systems. If you’re familiar with HR platforms, let us know! We love seeing candidates who are comfortable with technology and can adapt quickly.
Be Professional Yet Approachable: Your written communication should reflect your professionalism while also being friendly. We’re looking for someone who can connect with others, so let your personality shine through in your application!
How to prepare for a job interview at Arriva Rail London Ltd
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they fit into the HR landscape. Brush up on GDPR principles and be ready to discuss how you would manage and coordinate these requests effectively.
✨Familiarise Yourself with Microsoft Purview
Since this role involves using Microsoft Purview, take some time to explore its features. Knowing how to locate and extract data using eDiscovery and content search tools will give you a leg up in the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities and attention to detail. Discuss how you've managed administrative processes or casework to meet deadlines, as this is crucial for the role.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since you'll be liaising with various stakeholders, demonstrating strong communication skills during the interview will show that you're the collaborative team player they're looking for.