At a Glance
- Tasks: Manage Data Subject Access Requests and ensure compliance with GDPR.
- Company: Join a dynamic team focused on data protection and HR excellence.
- Benefits: Gain valuable experience in HR and data management on a 6-month contract.
- Other info: Collaborative environment with opportunities for professional growth.
- Why this job: Make a real impact in data protection while developing your administrative skills.
- Qualifications: Detail-oriented with experience in HR administration and data handling.
The predicted salary is between 30000 - 40000 € per year.
We’re looking for a highly organised and detail-focused People Administrator – DSAR to join our team on a 6-month fixed-term contract.
- Manage and coordinate all DSARs across HR
- Track requests to ensure compliance with statutory deadlines
- Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
- Work with HR, IT, Payroll and wider stakeholders to gather information
- Review and redact sensitive data in line with GDPR requirements
- Maintain clear records and audit trails
- Identify and escalate risks or complex cases
- Continuously improve DSAR processes and documentation
- Ensure secure handling of all personal data
- Experience handling sensitive and confidential information
- Experience managing administrative processes or casework to deadlines
- Understanding of GDPR or data protection principles (or willingness to learn quickly)
- Exposure to systems such as Microsoft Purview or similar
- Previous HR administration experience
- Experience managing DSARs or similar data requests
- Familiarity with HR systems (e.g. Workday)
- Experience using Microsoft Purview (eDiscovery, content search, data export)
- Strong organisation and attention to detail
- Ability to analyse and extract data from systems
- Excellent communication and interpersonal skills
- Discreet and trustworthy with sensitive information
- Collaborative team player
- Professional and customer-focused approach
- Adaptable in a fast-paced environment
The People Administrator – DSAR is responsible for having a primary focus on Data Subject Access Requests (DSARs), forming a key part of the organisation’s data protection and compliance framework. Other aspects of the role will involve general HR administrative support, acting as the first point of contact for employee queries and ensuring the smooth execution of key HR processes in line with policies, procedures and our employee experience vision.
Data Subject Access Requests (Primary Focus)
- Manage and coordinate all Data Subject Access Requests (DSARs) within HR, acting as the central point of contact.
- Log, track, and monitor DSARs to ensure responses are completed within statutory deadlines.
- Utilise Microsoft Purview (eDiscovery and content search tools) to identify, collect, and export relevant employee data.
- Liaise with HR, IT, payroll, and other stakeholders to gather required information.
- Collate, review, and redact personal data in accordance with GDPR and company data protection policies.
- Maintain accurate records and audit trails of all DSAR activity.
- Identify and escalate risks or complex cases to appropriate stakeholders.
- Support continuous improvement of DSAR processes, templates, and documentation to ensure efficiency and compliance.
- Ensure secure handling, storage, and processing of personal data.
People Administrator - DSAR in London employer: Arriva Rail London Ltd
Join a dynamic and supportive team as a People Administrator – DSAR, where your meticulous attention to detail and organisational skills will be valued. Our company fosters a collaborative work culture that prioritises employee growth and development, offering opportunities to enhance your expertise in data protection and HR processes. Located in a vibrant area, we provide a flexible working environment that encourages innovation and ensures a meaningful contribution to our commitment to compliance and employee experience.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator - DSAR in London
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or data protection fields. A friendly chat can lead to insider info about job openings or even a referral. Don’t be shy; we all love a good natter!
✨Tip Number 2
Prepare for interviews by brushing up on GDPR and DSAR processes. We want you to shine! Practise answering common questions and think of examples from your past experiences that showcase your skills. Confidence is key!
✨Tip Number 3
Show off your organisational skills! Bring a portfolio with examples of your work, especially if you've handled sensitive data before. It’ll demonstrate your attention to detail and make you stand out in the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team. Let’s get you that interview!
We think you need these skills to ace People Administrator - DSAR in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with DSARs and GDPR. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Show Off Your Organisation Skills:As a People Administrator, being organised is key! Use your application to demonstrate how you manage tasks and deadlines effectively. Share examples of how you've kept track of important information in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your experience with sensitive data and compliance processes. Avoid jargon unless it’s relevant!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Arriva Rail London Ltd
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they fit into the HR landscape. Brush up on GDPR principles and be ready to discuss how you would handle sensitive data while ensuring compliance.
✨Familiarise with Microsoft Purview
Since this role involves using Microsoft Purview, take some time to explore its features. If you can demonstrate your knowledge of eDiscovery and content search tools during the interview, it’ll show you’re proactive and ready to hit the ground running.
✨Showcase Your Organisation Skills
As a People Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed administrative processes or casework under tight deadlines. This will highlight your attention to detail and ability to juggle multiple tasks.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you would liaise with various stakeholders, as collaboration is crucial in managing DSARs and supporting HR processes.
