At a Glance
- Tasks: Manage Data Subject Access Requests and provide essential HR administrative support.
- Company: Join Arriva, a leading transport provider with a rich history and ambitious growth plans.
- Benefits: Gain valuable experience in HR while working in a supportive and inclusive team.
- Other info: Great opportunity for career growth in a dynamic environment.
- Why this job: Make a real impact on data protection and enhance employee experiences.
- Qualifications: Experience with sensitive data and a willingness to learn about GDPR.
The predicted salary is between 30000 - 40000 € per year.
People Administrator – DSAR (6 Month FTC)
About Arriva
Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year. With a proud heritage dating back to 1938, we’re driven by an ambitious growth agenda focused on building a strong and sustainable future.
We’re looking for a highly organised and detail-focused People Administrator – DSAR to join our team on a 6-month fixed-term contract. In this role, you’ll take ownership of Data Subject Access Requests (DSARs), helping ensure we meet our data protection obligations while delivering a professional and efficient service. Alongside this, you’ll provide essential HR administrative support and play a key role in delivering a positive employee experience.
What You’ll Be Doing
- Data Subject Access Requests (Primary Focus)
- Manage and coordinate all DSARs across HR
- Track requests to ensure compliance with statutory deadlines
- Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
- Work with HR, IT, Payroll and wider stakeholders to gather information
- Review and redact sensitive data in line with GDPR requirements
- Maintain clear records and audit trails
- Identify and escalate risks or complex cases
- Continuously improve DSAR processes and documentation
- Ensure secure handling of all personal data
- HR Administration (Secondary Focus)
- Act as a first point of contact for employee queries
- Prepare offer letters and employment documentation
- Manage Right to Work processes
- Support Joiners, Movers & Leavers (JML) activity
- Maintain accurate HR system data
- Liaise with Payroll on employee changes
- Conduct regular data and file audits
- Support wider HR administration as required
What We’re Looking For
- Essential
- Experience handling sensitive and confidential information
- Experience managing administrative processes or casework to deadlines
- Understanding of GDPR or data protection principles (or willingness to learn quickly)
- Exposure to systems such as Microsoft Purview or similar
- Desirable
- Previous HR administration experience
- Experience managing DSARs or similar data requests
- Familiarity with HR systems (e.g. Workday)
- Experience using Microsoft Purview (eDiscovery, content search, data export)
Skills & Behaviours
- Strong organisation and attention to detail
- Ability to analyse and extract data from systems
- Excellent communication and interpersonal skills
- Discreet and trustworthy with sensitive information
- Collaborative team player
- Professional and customer-focused approach
- Adaptable in a fast-paced environment
Why Join Us?
At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your HR career within a large, complex and evolving organisation.
The closing date for applications is Sunday 24th May 2026. Arriva Group reserves the right to close this vacancy early.
People Administrator - DSAR employer: Arriva Limited
At Arriva, we pride ourselves on being a supportive and inclusive employer, where our people are at the heart of everything we do. As a People Administrator – DSAR, you will have the opportunity to contribute to a positive employee experience while working within a dynamic HR team that values your expertise and fosters professional growth. With a commitment to developing our talent and a focus on building a sustainable future, Arriva offers a rewarding environment for those looking to make a meaningful impact in the transport sector.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator - DSAR
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those already working at Arriva. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching Arriva’s values and recent news. Show us you’re genuinely interested in the company and how you can contribute to its growth.
✨Tip Number 3
Practice common interview questions related to HR and data protection. We want to see how you handle sensitive information and your understanding of GDPR principles.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us you’re keen on the role.
We think you need these skills to ace People Administrator - DSAR
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the People Administrator role. Highlight your experience with DSARs and data protection, as well as any relevant HR admin skills. We want to see how you fit into our team!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, make sure your application is free from typos and errors. Use clear formatting and structure to showcase your organisational skills. We love a well-presented application!
Be Authentic:Let your personality shine through in your cover letter. Share why you're passionate about HR and data protection, and how you can contribute to our mission at Arriva. We’re looking for genuine enthusiasm!
Apply Through Our Website:For the best chance of success, submit your application directly through our website. This ensures it gets to the right people quickly. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Arriva Limited
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they work. Familiarise yourself with GDPR principles and be ready to discuss how you've handled sensitive information in the past. This will show that you're not just a good fit for the role, but also that you take data protection seriously.
✨Master Microsoft Purview
Since this role involves using Microsoft Purview, it’s crucial to brush up on your skills with this tool. If you have experience with eDiscovery or content search, be prepared to share specific examples of how you've used these features to manage data requests efficiently.
✨Show Off Your Organisation Skills
As a People Administrator, being organised is key. Think of examples from your previous roles where you successfully managed multiple tasks or deadlines. Highlight your attention to detail and how you ensure accuracy when handling sensitive data.
✨Be Ready to Collaborate
This position requires working closely with HR, IT, and Payroll teams. Prepare to discuss how you’ve effectively collaborated with different departments in the past. Emphasise your communication skills and your ability to build relationships to ensure smooth processes.
