At a Glance
- Tasks: Manage data requests and support HR processes while ensuring compliance with GDPR.
- Company: Join a supportive and inclusive HR team at Arriva.
- Benefits: Opportunities for career growth and development in a dynamic environment.
- Other info: Collaborative team player needed in a fast-paced setting.
- Why this job: Make a real impact on employee experiences and data management.
- Qualifications: Experience with sensitive information and a willingness to learn about GDPR.
The predicted salary is between 30000 - 40000 £ per year.
What You’ll Be Doing
- Data Subject Access Requests (Primary Focus)
- Manage and coordinate all DSARs across HR
- Track requests to ensure compliance with statutory deadlines
- Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
- Work with HR, IT, Payroll and wider stakeholders to gather information
- Review and redact sensitive data in line with GDPR requirements
- Maintain clear records and audit trails
- Identify and escalate risks or complex cases
- Continuously improve DSAR processes and documentation
- Ensure secure handling of all personal data
- HR Administration (Secondary Focus)
- Act as a first point of contact for employee queries
- Prepare offer letters and employment documentation
- Manage Right to Work processes
- Support Joiners, Movers & Leavers (JML) activity
- Maintain accurate HR system data
- Liaise with Payroll on employee changes
- Conduct regular data and file audits
- Support wider HR administration as required
Essential Experience
- Handling sensitive and confidential information
- Managing administrative processes or casework to deadlines
- Understanding of GDPR or data protection principles (or willingness to learn quickly)
- Exposure to systems such as Microsoft Purview or similar
Desirable Experience
- Previous HR administration experience
- Experience managing DSARs or similar data requests
- Familiarity with HR systems (e.g., Workday)
- Experience using Microsoft Purview (Content Search, eDiscovery, data export)
Skills & Behaviours
- Strong organisation and attention to detail
- Ability to analyse and extract data from systems
- Excellent communication and interpersonal skills
- Discreet and trustworthy with sensitive information
- Collaborative team player
- Professional and customer‑focused approach
- Adaptable in a fast‑paced environment
Why Join Us?
At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your HR career within a large, complex and evolving organisation.
Closing date for applications is Sunday 7th 2026. Arriva Group reserves the right to close this vacancy early.
People Administrator (12 Month FTC) employer: Arriva Limited
At Arriva, we pride ourselves on being an excellent employer, offering a supportive and inclusive work environment where your contributions truly matter. As a People Administrator, you'll have the opportunity to develop your HR career within a large and evolving organisation, with access to continuous growth opportunities and a commitment to employee development. Join us in making a positive impact while enjoying a collaborative culture that values professionalism and customer focus.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator (12 Month FTC)
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Arriva Limited and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace People Administrator (12 Month FTC)
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Arriva Limited. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Arriva Limited
✨Showcase Your Adaptability
Given that this is a temporary HR role at Arriva Limited, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Arriva Limited uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Arriva Limited.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Arriva Limited.
