At a Glance
- Tasks: Manage Data Subject Access Requests and support HR administration tasks.
- Company: Join Arriva, a leading transport provider in Europe with a focus on people.
- Benefits: Gain valuable HR experience in a supportive and inclusive team environment.
- Other info: Dynamic role with opportunities for growth in a large, evolving organisation.
- Why this job: Make a real impact on employee experiences while developing your HR career.
- Qualifications: Experience with sensitive data handling and a willingness to learn about GDPR.
The predicted salary is between 30000 - 40000 € per year.
Corporate Services | Reports to: People Services Manager
About Arriva
Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year.
What You’ll Be Doing
- Data Subject Access Requests (Primary Focus)
- Manage and coordinate all DSARs across HR
- Track requests to ensure compliance with statutory deadlines
- Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
- Work with HR, IT, Payroll and wider stakeholders to gather information
- Review and redact sensitive data in line with GDPR requirements
- Maintain clear records and audit trails
- Identify and upscale risks or complex cases
- Continuously improve DSAR processes and documentation
- Ensure secure handling of all personal data
- HR Administration (Secondary Focus)
- Act as a first point of contact for employee queries
- Prepare offer letters and employment documentation
- Manage Right to Work processes
- Support Joiners, Movers & Leavers (JML) activity
- Maintain accurate HR system data
- Liaise with Payroll on employee changes
- Conduct regular data and file audits
- Support wider HR administration as required
Essential Experience
- Experience handling sensitive and confidential information
- Experience managing administrative processes or casework to deadlines
- Understanding of GDPR or data protection principles (or willingness to learn quickly)
- Exposure to systems such as Microsoft Purview or similar
Desirable Experience
- Previous HR administration experience
- Experience managing DSARs or similar data requests
- Familiarity with HR systems (e.g. Workday)
- Experience using Microsoft Purview (eDiscovery, content search, data export)
Skills & Behaviours
- Strong organisation and attention to detail
- Ability to analyse and extract data from systems
- Excellent communication and interpersonal skills
- Discreet and trustworthy with sensitive information
- Collaborative team player
- Professional and customer-focused approach
- Adaptable in a fast-paced environment
Why Join Us?
At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your HR career within a large, complex and evolving organisation.
The closing date for applications is Sunday 24th May 2026. Arriva Group reserves the right to close this vacancy early.
People Administrator - DSAR (6 Month FTC) employer: Arriva Group
Arriva is an exceptional employer that prioritises its people, offering a supportive and inclusive work environment where your contributions are valued. With a commitment to employee development, you will have ample opportunities to advance your HR career within a large and dynamic organisation, all while being part of a team that plays a crucial role in shaping positive experiences for colleagues across Europe.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator - DSAR (6 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Arriva on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by brushing up on GDPR and data protection principles. Show us you’re not just familiar with the terms but can also discuss how they apply in real scenarios. We love candidates who can think on their feet!
✨Tip Number 3
Practice your communication skills! As a People Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Arriva!
We think you need these skills to ace People Administrator - DSAR (6 Month FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the People Administrator role. Highlight your experience with DSARs and GDPR, as well as any relevant HR admin skills. We want to see how you fit into our team!
Showcase Your Skills:Don’t just list your skills; give us examples of how you've used them in past roles. Whether it’s managing sensitive data or coordinating with teams, we love seeing real-life applications of your abilities.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point—just like we do in our work!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure it reaches us directly and allows you to keep track of your application status. Plus, it’s super easy!
How to prepare for a job interview at Arriva Group
✨Know Your DSARs
Make sure you understand what Data Subject Access Requests (DSARs) are and how they work. Brush up on GDPR principles and be ready to discuss how you would handle sensitive information, as this will be a key focus of the role.
✨Familiarise with Microsoft Purview
Since the job mentions using Microsoft Purview for data extraction, it’s a good idea to get familiar with its features. If you can, try to find some tutorials or guides online to understand how eDiscovery and content search work.
✨Showcase Your Organisation Skills
This role requires strong organisational skills, so be prepared to give examples of how you've managed administrative processes or casework in the past. Think of specific situations where your attention to detail made a difference.
✨Be Ready to Collaborate
The job involves working with various stakeholders like HR, IT, and Payroll. Prepare to discuss how you’ve successfully collaborated with different teams in previous roles, highlighting your communication skills and ability to work in a fast-paced environment.
