Administrator in Heckmondwike

An excellent opportunity has arisen to join our team at Heckmondwike as administrator, working across both the Operations and Engineering functions.

Role

Depot Administrator

Location

Heckmondwike

Salary

£27,150 per annum

Main Responsibilities

• Inputting job sheets for engineers.
• Maintaining records of accident damage and repair.
• Ensuring that all items relating to rota reports, 24‑hour sheets and Running Repair Records are recorded, signed off, input and filed.
• Raise purchase orders for stationery and other equipment.
• Keep the filing system updated with the latest documents and complete check lists.
• Setting up administrative systems and maintaining them.
• General office administrative support including typing memos and letters, creating and maintaining charts and spreadsheets, filing, and dealing with telephone callers.
• Liaising with staff from many departments within the company, including Personnel, Risk Management, and Finance.
• Any other reasonable request as the business requires.

Key Skills and Experience

• Good organisation skills.
• Excellent customer service skills.
• Good attention to detail.
• Ability to work accurately and efficiently in a busy environment.
• Ability to work with confidential information in a professional manner.
• Work well within a team and on their own initiative.
• Must have a good working knowledge of MS Office, particularly Word and Excel, and be accurate and efficient with inputting data.
• Knowledge of database programmes, especially Oracle, would be an advantage.
• Professional manner.
• Good teamworking skills.
• Ability to work to tight deadlines.

Desirable Requirements

• Administrative experience within the transport industry.
• Knowledge of drivers licence checking systems.

Key Stakeholders

Externally: External service providers/suppliers

Internally: All staff in all functions