Supply Chain Planner (Maternity Cover)

Job Title: Oils Supply Chain Planner (Maternity Cover)

Location: Brentford

Contract: Fulltime/ Temporary / Maternity Cover

Hours of Work: 37.5 (any 5 days in 7, shifts vary between the hours of 9am-5.30pm)

Department: Operations

Reporting to: Head of Operations

Aromatherapy Associates has been sharing the therapeutic powers of essential oils for over 35 years. The Brand was founded in 1985 by Geraldine Howard & Sue Beechey, therapists that had trained under the renowned aromatherapist Micheline Arcier, who can be traced back to the modern-day founders of aromatherapy. It was then that they experienced first-hand the powerfully positive effects of essential oils on our physical and emotional wellbeing.

As a Company we have a family culture and live by one of Geraldine’s beliefs: “It’s more than just a business, it’s a way of life”.

The brand is present in over 50 markets globally with Regional Sales offices in the UK, US and Hong Kong. Distribution is across Spa, Retail, Online Retailers, E-commerce and Distributor partners.

As aromatherapy experts, our vision has remained constant for a generation – sharing the power and therapeutic effects of natural essential oils. Our award-winning blends have gained recognition across the beauty world for their transformative effects on the mind, body and skin.

Expertly hand-blended in our London laboratory, our essential oils and unique active botanicals have created innovations in body and skincare.

We care deeply about the ingredients we use and how we deliver them to you. We take a mindful approach to the origins, workers wellbeing and certification of all our oils and botanicals, with a commitment to evolving our support for global community projects.

Our sustainability vision is an ongoing endeavour, along with our desire to create the very best aromatherapy products, so you can enjoy beautiful, glowing, healthy skin, free from harsh chemicals and unnecessary synthetics.

Code of best practice:

Act as an ambassador of a world-class brand and deliver our products and services in accordance with the Standard Operating Procedures to ensure customers receive the expected and desirable level of customer service through a sincere approach of professionalism, valuable parting of knowledgeable advice, unsurpassed quality of delivery and genuine attention to customer fulfilment and experience.

Overview of the role

Materials management for production requirements, working with demand planning in order to maintain supply of all products for retail and professional product

Key Responsibilities

• Manage the inbound supply requirements of all product
• Manage and maintain all product master data
• Set up off all new products and components
• Adding new product information to Product Bible
• Manage artwork change requests according to supply requirements and approvals
• Keying and managing purchase orders
• Keying and managing assembly orders
• Booking deliveries onto system
• Managing all component inventory and transfer requirements for production
• Review physical stock take versus system and lead investigations on discrepancies
• Manage inventory adjustments
• Manage obsolete components and write offs
• Maintain supplier information for B Corp
• Twice annual Valpak EPR Reporting
• Sustainability reporting input for customer databases
• Lead the annual festive product purchase requirements
• Work with Demand Planner to manage forward forecast requirements for manufacturers and component suppliers
• Work with marketing to set up and order POS materials periodically

Person Specification

Experience:

• Previous Supply Planning experience
• Strong understanding of production planning alongside multiple component and raw material lead times
• Strong understanding of product master data management
• Demonstrable cross functional working

Skills & Aptitude:

• Ability to communicate and influence cross functionally and with all staff levels
• Highly numerate and analytical
• Highly organised and motivated
• Hands on, ability to manage deadlines
• Thrives in a fast paced environment with multiple deadlines
• Microsoft office competence, including Outlook and Teams
• Advanced Microsoft Excel knowledge essential, this will be tested at interview stage
• Experience with Business Central beneficial but not essential
• Reports to Head of Operations

Aromatherapy Associates is dedicated to fostering a workplace that values diversity, equity, and inclusion. We believe that a diverse workforce leads to richer discussions, innovative ideas, and better outcomes for our team and the communities we serve. We actively encourage applicants from all backgrounds to join us in our mission to create a more inclusive and equitable future.