Events Coordinator in London

The Army and Navy Club, located at Pall Mall, London, is seeking an Events Coordinator. This role is responsible to the Events Manager and is based in St James’s, London. It is a full-time, permanent position (40 hours a week) with a start date in February 2026.

As Events Coordinator, you will support the day-to-day operation of the Events department, acting as a key point of contact for prospective and returning event clients while delivering a professional, friendly, and personalised service. You will assist in managing event administration from enquiry through to confirmation, including bookings, contracts, and the accurate maintenance of internal event documentation and cross-departmental function sheets.

Your responsibilities will include:

• Supporting the Events Manager in the day-to-day running of the Events department
• Responding to incoming event enquiries in a professional, efficient, and timely manner
• Assisting in managing events from initial enquiry through to confirmation, ensuring all contracts, function sheets, and documentation are completed accurately and on time
• Liaising with internal departments to ensure operational requirements are communicated in advance and supported effectively
• Assisting with preparing quotes and conducting show rounds for prospective bookings and events
• Working closely with Members and Clients to understand their requirements and deliver a high standard of service
• Supporting the coordination and delivery of events, ensuring operational details are in place and Member and Client needs are met
• Assisting in the planning and coordination of Club events throughout the year
• Attending weekly event meetings and contributing updates and information as required
• Supporting bespoke projects and initiatives as directed by the Events Manager
• Assisting with the preparation and maintenance of the monthly event forecast
• As experience develops, the role may expand to include greater ownership of events and increased responsibility within the department.

General duties include maintaining strict confidentiality across all correspondence, reports, meetings, and verbal communications, undertaking additional duties as required by the Events Manager or Club management, and ensuring full knowledge of, and compliance with, the Club’s Rules, Regulations, and Staff Handbook.

Desired skills and experience include:

• Previous experience in events coordination, hospitality, or a customer-facing role
• Strong computer skills, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience using Canva and InDesign is advantageous
• Excellent interpersonal and communication skills
• Professional, reliable, and well-organised with strong attention to detail
• Ability to work effectively as part of a team while developing confidence to work independently
• Willingness to learn, take initiative, and grow within the role

Work hours are Monday to Friday from 09:00 to 17:30, inclusive of a 30-minute lunch break. Occasional weekend or evening work to cover events will be necessary with time off in lieu.

Benefits include progression within the Club, additional holidays during the Christmas break, interest-free season ticket loan, long service award scheme, retirement gift scheme, all meals provided during working hours, free eye test and glasses vouchers, generous pension scheme, death in service scheme, and EAP & Employee wellbeing services.