At a Glance
- Tasks: Handle calls, manage diaries, and support the team with admin tasks.
- Company: Join a professional firm with a supportive and dynamic culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a friendly work environment.
- Why this job: Be the first point of contact and make a difference in a fast-paced office.
- Qualifications: Experience in a similar role, excellent communication, and organisational skills.
- Other info: Opportunity to support charitable initiatives and engage in marketing activities.
The predicted salary is between 24000 - 36000 £ per year.
Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties and associated administration duties.
Responsibilities
- Receptionist duties to include call handling and transferring via the firm’s main switchboard.
- Providing administration support for the team including correspondence to and from clients; preparing inventories of productions for hearings and maintaining files in good order.
- Formatting and proofing documents and correspondence.
- Assisting with the ordering of office supplies.
- E-filing and manual filing and archiving.
- Sending correspondence on behalf of the team to clients and third parties.
- Supporting the firm’s charitable initiatives with administrative assistance.
- Administering the onboarding of new client accounts, amending existing client accounts and related details.
- Diary management.
- Assisting with the firm’s marketing initiatives as required including client alerts; training arrangements; and client engagement correspondence.
To be a successful candidate
Successful candidates must have proven success and experience in a similar role. You will need to have an excellent telephone manner and excellent communication, time management and organisational skills. A respectable knowledge of Microsoft Office is required. You must have an ability to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.
Receptionist PA employer: Armstrong Knight
Contact Detail:
Armstrong Knight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist PA
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and any news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your phone skills! Since this role involves call handling, try role-playing with a friend or family member. This will help you feel more confident when it comes to answering calls and transferring them smoothly.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed diaries or organised events in the past. This will demonstrate your ability to handle multiple tasks effectively, which is key for a Receptionist PA.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Receptionist PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative support and reception duties. We want to see how your skills match the role, so don’t be shy about showcasing your telephone manner and organisational skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your experience with diary management and client correspondence to show us you’ve got what it takes.
Show Off Your Microsoft Office Skills: Since we’re looking for someone with a respectable knowledge of Microsoft Office, make sure to mention any relevant experience. If you’ve formatted or proofed documents before, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Armstrong Knight
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Receptionist PA. Familiarise yourself with tasks like call handling, document formatting, and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might want to prepare examples of how you've successfully handled client correspondence or managed calls in previous roles. This will highlight your ability to communicate effectively under pressure.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your time and keep things organised. Bring up specific tools or methods you use for filing, archiving, and managing multiple tasks. This will reassure the interviewer that you can handle the fast-paced environment they mentioned.
✨Prepare Questions About the Team
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics and the firm's charitable initiatives. This shows that you're not just focused on the job itself but also on how you can contribute to the team's success and values.