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- Tasks: Provide admin support, handle calls, and assist with marketing initiatives.
- Company: Join a dynamic team in a professional office environment.
- Benefits: Gain valuable experience, develop skills, and work in a supportive atmosphere.
- Why this job: Perfect for those who thrive in fast-paced settings and love helping others.
- Qualifications: Experience in a similar role, excellent communication, and Microsoft Office skills.
- Other info: Opportunity to contribute to charitable initiatives and grow your career.
The predicted salary is between 24000 - 36000 £ per year.
This is an exciting opportunity as the Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties and associated administration duties.
Your duties will include but not be limited to:
- Receptionist duties to include call handling and transferring via the firm's main switchboard.
- Providing administration support for the team including correspondence to and from clients; preparing inventories of productions for hearings and maintaining files in good order.
- Formatting and proofing documents and correspondence.
- Assisting with the ordering of office supplies.
- E-filing and manual filing and archiving.
- Sending correspondence on behalf of the team to clients and third parties.
- Supporting the firm's charitable initiatives with administrative assistance.
- Administering the onboarding of new client accounts, amending existing client accounts and related details.
- Diary management.
- Assisting with the firm's marketing initiatives as required including client alerts; training arrangements; and client engagement correspondence.
To be a successful candidate: Successful candidates must have proven success and experience in a similar role. You will need to have an excellent telephone manner and excellent communication, time management and organisational skills. A respectable knowledge of Microsoft Office is required. You must have an ability to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.
Receptionist PA in Ilford employer: Armstrong Knight Ltd
Contact Detail:
Armstrong Knight Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist PA in Ilford
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your telephone skills! Since this role involves call handling, try role-playing with a friend or family member to get comfortable with answering calls and transferring them smoothly.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed diaries or maintained files in the past, as this will demonstrate your ability to handle the administrative side of the job.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed, and we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Receptionist PA in Ilford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Receptionist PA role. We want to see how your skills align with the duties mentioned in the job description, so don’t be shy about showcasing your administrative prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of your previous work that relate to the tasks we’ve outlined, like call handling or document formatting.
Show Off Your Communication Skills: Since this role involves a lot of client interaction, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we want to see that you can represent us well!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Armstrong Knight Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Receptionist PA. Familiarise yourself with tasks like call handling, document formatting, and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might want to prepare examples of how you've successfully handled client correspondence or managed difficult phone calls in the past. This will highlight your experience and suitability for the job.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your time and stay organised, especially in a fast-paced environment. Consider sharing specific strategies you use for prioritising tasks or keeping files in order. This will reassure the interviewer that you can handle the demands of the role.
✨Familiarise Yourself with Microsoft Office
Since a respectable knowledge of Microsoft Office is required, brush up on your skills before the interview. Be prepared to discuss your experience with tools like Word and Excel, and maybe even mention any specific projects where you used these applications effectively.
