Programme Coordinator

About The Role

Reports to: Programme Delivery Manager

Location: West London (with flexible working available)

Contract: Permanent

Pattern: Full time (standard 09:00 - 5:30pm)

We’re looking for an enthusiastic Programme Coordinator with experience of coordinating programmes, projects and operational activities.

Key Responsibilities

• Coordinate training logistics and provide operational support across the Initial Teacher Training programme, ensuring activities are delivered effectively and efficiently


• Plan, coordinate and deliver event logistics for programme launches, summer schools and training sessions, from preparation and delivery through to evaluation, across both online and in-person formats


• Undertake financial administration activities, including programme fee administration, bursary administration, audit processes, invoice processing, and monitoring expenditure against allocated budgets


• Work collaboratively with colleagues across the operations team to ensure consistency, quality and continuous improvement of systems, processes and the participant experience

Knowledge & Skills

• Demonstrable experience of supporting programmes, projects, or operational activity within a complex organisational environment


• Strong project and administrative coordination skills, with proven ability to organise meetings, events, documentation, actions, and governance processes, maintaining a high level of accuracy and attention to detail


• Highly proficient in Microsoft Office applications, particularly Excel, with the ability to manipulate, analyse, and present information clearly and accurately


• Experience using Salesforce or similar customer relationship management (CRM) systems to maintain accurate records, track activity, and produce reports

Qualification Criteria

• Degree-level qualification or equivalent work experience (essential)


• Right to work in the U.K.

Benefits

• Our flexible working model offers the best of both worlds, balancing in person collaboration, either in our state of the art West London office or through visits to our schools, with the flexibility of remote working


• In addition to flexible working arrangements, employees can request to work fully remotely for up to 10 working days a year, whether this be in the UK or abroad


• Our flexitime policy allows you to work your hours around our core hours of 10.00 - 16.00, helping you prioritise your work-life balance and personal commitments


• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays


• Full office closure between Christmas and New Year


• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year


• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform


• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest‑free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

Diversity and inclusion

We aim to build a diverse and inclusive organisation where staff and students can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective.

Safeguarding statement

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants. Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend on the nature of the offence(s) and when they occurred.