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- Tasks: Lead the transition to a new Learning Management System and ensure smooth integration with HR systems.
- Company: Join Ark, an education charity dedicated to providing quality education for all children.
- Benefits: Enjoy flexible working hours, 27 days annual leave, and a generous pension scheme.
- Other info: Hybrid working model with opportunities for professional development and career growth.
- Why this job: Make a real impact in education while developing your skills in a dynamic environment.
- Qualifications: Experience with Learning Management Systems and strong problem-solving skills required.
The predicted salary is between 36000 - 60000 £ per year.
Working Hours: Part-time, 4-days per week (0.8FTE)
Interviews: w/c 9th March 2026
About The Role
The LMS Functional Lead plays a key hands-on role in delivering and owning the functional transition from our existing Learning Management System to our new Learning Management System, including ongoing functional operation and development. Working closely with the Head of Delivery and the HR & Payroll Systems Project Manager, this role helps shape how the new LMS should work and then leads the configuration, testing, and functional delivery to make that design a reality. This role combines strong functional knowledge with practical system experience and is critical to ensuring the LMS integrates smoothly with the HR & Payroll system, supports learning and compliance needs, and is embedded effectively across the organisation before being transitioned into business-as-usual ownership.
Key responsibilities
- Work with the Head of Delivery to shape and refine LMS designs, including user journeys, workflows, dashboards, and compliance processes
- Build and maintain LMS environments across development, test, pilot, and live phases
- Design and execute functional test scenarios covering specific user journeys
- Support functional aspects of the integration between the LMS and the HR & Payroll system
- Ensure user provisioning, organisational structures set-up, and role mapping act as expected
- Support data and content migration from the existing LMS, including cleansing, mapping, upload, and testing
- Prepare LMS environments for pilot phases, including configuration, content, and data readiness while working closely with the HR & Systems Project Manager to align with other projects
You should have
- Strong experience working with Learning Management Systems in a functional or system lead role
- Experience supporting large-scale system implementations
- Hands-on experience configuring and troubleshooting LMS platforms
- Experience supporting integrations with HR systems
- Strong functional testing and issue resolution experience
- Experience using the Totara LMS (desirable)
- Experience designing or shaping visual layouts, dashboards, or user interfaces within an LMS or similar digital platform (desirable)
Please note we will be reviewing applications on an on-going basis and this role may close earlier than advertised depending on the level of response. We strongly encourage you to submit your application at your earliest convenience.
Benefits and working arrangements
- Our hybrid working model aims to offer the best of both worlds, striking the right balance between in-person collaboration and remote working. You will work a minimum of two days per week in our state-of-the-art office in West London allowing you to connect with colleagues, with the flexibility to work remotely, or in the office over the remaining days.
- In addition to our current hybrid working arrangements, employees can request to work fully remotely for up to 10 working days a year, whether this be in the UK or abroad.
- Our flexitime policy allows you to work your hours around our core hours of 10.00 - 16.00, helping you prioritise your work-life balance and personal commitments.
- 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays.
- Full office closure between Christmas and New Year.
- As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year.
- Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform.
- Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests.
About Us
Ark is an education charity that exists to make sure that all children, regardless of their background, have access to a great education and real choices in life. Our network of 39 schools reaches traditionally underserved communities in Birmingham, Hastings, London and Portsmouth. We educate 30,000 pupils and have nearly 3,000 teaching staff across our network. We also incubate and scale innovative ventures, which we roll out beyond our network of schools for the benefit of teachers, pupils and the education system as a whole. Current Ventures include Ark Curriculum Plus, which equips teachers with the subject expertise needed to ensure students succeed, and Ark Start, a growing chain of nurseries offering affordable, high-quality early years education.
Recently, Ark moved to new offices at EdCity – a unique not-for-profit development in West London, in partnership with Hammersmith & Fulham council. EdCity is designed to bring mission-aligned organisations together to focus on improving the lives of children, especially through education. It offers leased offices, a range of venues for training and events, and an innovation hub for the education sector to connect, collaborate and learn together.
Diversity and inclusion
We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective.
Safeguarding statement
Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants. Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred.
For any questions, please contact recruitment@arkonline.org.
Learning Management System Functional Lead employer: ARK
Contact Detail:
ARK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Learning Management System Functional Lead
✨Tip Number 1
Network like a pro! Reach out to your connections in the education and LMS space. A friendly chat can lead to insider info about job openings or even a referral. Don’t be shy; we all love a good natter!
✨Tip Number 2
Prepare for those interviews! Research the company, especially their approach to learning management systems. We want you to show off your knowledge and passion for the role. Practice common interview questions and think about how your experience aligns with their needs.
✨Tip Number 3
Showcase your skills! If you’ve worked on LMS projects before, bring examples to the table. Whether it’s a dashboard you designed or a successful integration you led, we want to see your hands-on experience shine through.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our mission to improve education. Don’t wait too long; we’re reviewing applications as they come in!
We think you need these skills to ace Learning Management System Functional Lead
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with Learning Management Systems. We want to see how your skills align with the role of LMS Functional Lead, so don’t hold back on showcasing relevant projects!
Showcase Your Experience: When detailing your past roles, focus on your hands-on experience with LMS platforms. We’re particularly interested in any large-scale system implementations you've been part of, so make that front and centre in your application.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Remember, clarity is key!
Apply Early!: We review applications on an ongoing basis, so don’t wait until the last minute! Get your application in through our website as soon as you can to ensure you don’t miss out on this opportunity.
How to prepare for a job interview at ARK
✨Know Your LMS Inside Out
Before the interview, make sure you’re well-versed in the Learning Management System (LMS) you’ll be working with. Familiarise yourself with its functionalities, especially if you have experience with Totara LMS. This will help you speak confidently about how you can contribute to the transition and ongoing operations.
✨Showcase Your Integration Skills
Be prepared to discuss your experience with integrating LMS platforms with HR systems. Think of specific examples where you’ve successfully managed such integrations, as this is a key responsibility of the role. Highlight any challenges you faced and how you overcame them.
✨Prepare for Functional Testing Scenarios
Since functional testing is crucial for this position, come ready with examples of test scenarios you’ve designed or executed in the past. Discuss how you approached testing user journeys and what outcomes you achieved. This will demonstrate your hands-on experience and problem-solving skills.
✨Align with Their Vision
Research Ark’s mission and values, particularly their focus on education and diversity. During the interview, express how your personal values align with theirs and how you can contribute to their goals. This shows that you’re not just looking for a job, but are genuinely interested in being part of their mission.