Role
As the academies HR Officer, you will provide the delivery of a proactive, effective and efficient day to day HR service for the academy, undertaking duties across a range of HR activities including payroll and data management/reporting, compliance, recruitment and selection and HR Policy guidance and associated HR administration. You will also provide support to the administrative team in the office and academies across the Region’s network when required.
Key Responsibilities
- To lead on the day to day HR service provision, working collaboratively with the academy’s People Business Partner and Centralised People support service
- To manage the HR Information System and payroll information to ensure that electronic employee records are accurate and up to date and meet Ofsted standards. This includes responsibility for data entry, regular and ad‑hoc reporting, and an annual data cleansing exercise
- To maintain an accurate and up-to-date Single Central Register (SCR) in accordance with the Keeping Children Safe in Education Regulations and Ofsted
- Provide first point of contact support on all Ark HR policies, processes and system queries
- Produce a range of HR letters and correspondence (e.g. variation to contract letters, maternity, holiday entitlement) from standard templates; support with Disciplinary, Grievance, Capability and Appeal processes, including organising meetings, preparing packs for attendees, note taking and outcome letters
- To monitor and process fixed term contracts, staff changes and staff leaving documentation and arrange exit interviews
- Support managers in robustly managing and supporting employees in line with the Ark Network HR Policies, including liaising Occupational Health, Trade Unions and other outside agencies, seeking guidance from Ark’s Central HR advisory service as appropriate
- Co‑coordinate the annual Appraisal process, ensuring that managers complete meetings and associated appraisal records effectively and timely
- Co‑coordinate the staff induction process and ensure the probation process is managed effectively
Recruitment and Selection
- Co‑coordinate the full recruitment processes across the academy, including vacancy request approvals, effective utilisation of the Ark Recruitment System, candidate screening, interview scheduling/preparation and hiring outcome processes
- Process staff appointment documentation for successful candidates, including offer letters, contracts of employment and all pre‑employment and safeguarding checks and induction details
Other Responsibilities
- Actively promote the safety and welfare of our children and young people
- Ensure compliance with Ark’s data protection rules and procedures
- Keep abreast of Human Resources best practice, legislative changes and new developments to continuously develop and improve knowledge and skills and broaden the understanding of inter‑relationships between the range of human resources activities and functions
- Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy
- Work with Ark Central and other academies in the Ark network to establish good practice throughout the network, offering support where required
