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- Tasks: Support a CEO in a dynamic AI/Tech startup with various administrative tasks.
- Company: A family-run AI/Tech startup and local property development business.
- Benefits: Flexible hours, competitive pay, and hands-on experience in a unique role.
- Why this job: Make a real difference by supporting an entrepreneur while developing your skills.
- Qualifications: Organised, tech-savvy, and able to assist with visual communication.
- Other info: On-site role with opportunities for growth in a supportive environment.
The predicted salary is between 13 - 22 £ per hour.
Location: Ashurst (near Tunbridge Wells)
Salary: £15-£25 per hour subject to experience
Employment Type: 4-12 hours per week with some level of flexibility.
Role Overview
We are seeking an organised and tech-savvy Executive Assistant to provide comprehensive support to a CEO's day-to-day duties managing a small family-run AI/Tech startup and a local property development business. This is a dynamic, multifaceted role perfect for someone who enjoys variety and is comfortable working both alongside a lead entrepreneur and independently on minor research projects and other miscellaneous tasks. As the CEO is visually impaired, you will act as a key professional conduit—facilitating digital navigation, visual research, email and phone communications on their behalf; and general business administrative duties supporting the day-to-day operations of the company. The role offers c. 4-12 hours per week, with some flexibility in days to operate week on week. The role is strictly on-site due to the nature of the role in supporting the CEO with the limitations of their visual impairment.
Key Responsibilities
- Business Correspondence: Reading, managing and drafting emails via Outlook; including managing organised folder filing and identifying higher and lower priority items.
- Property Research & Analysis: Conducting independent research using Google Maps/Satellite view and Land Registry documents to identify and document potential site details.
- Planning Support: Navigating local authority planning portals and assisting with the submission or tracking of applications.
- Market Intelligence: Undertaking autonomous internet searches and market research projects to provide concise summaries on various market segments for the CEO.
- Meeting Facilitation: Setting up and managing digital calls (Teams/Zoom), attending meetings to take accurate minutes, and managing follow-up actions.
- Data & Filing: Maintaining organised digital file structures and utilising Excel, Word and PDF editors for basic documentation and data tracking and organisation.
- Technical Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and a high level of comfort with web-based research.
- Driving: You will also be required to undertake general, short journey day-to-day driving requirements such as local site visits or nearby appointments.
- Live locally: As the role is to support the CEO in his day-to-day operations and due to his limitations in ability to use digital communication due to his visual impairment, being on-site is essential for the role and there is no WFH offered.
About You
We are looking for a candidate who is able to support the needs of the CEO's visual limitations through narration and dictation of computer-related activities and communication. You must also be capable of translating visual data into clear verbal or written summaries. You should be comfortable working independently for periods on research tasks while remaining highly collaborative. Must be tech literate as you will be required to undertake computer-related tasks that the CEO cannot complete due to their visual impairment limitations.
Desirable (but not essential):
A basic understanding of the UK planning or property development process. Previous experience in a business support/executive or PA role advantageous.
Executive Business Assistant in Royal Tunbridge Wells employer: Arixian
Contact Detail:
Arixian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Business Assistant in Royal Tunbridge Wells
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking insightful questions shows that you’re engaged and eager to learn more about the role and the company culture.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Business Assistant in Royal Tunbridge Wells
Some tips for your application 🫡
Keep Your CV Fresh: Before you hit that apply button, make sure your CV is up to date! Highlight any relevant experience that shows off your organisational skills and tech-savviness. We want to see how you can support our CEO effectively.
Tailor Your Application: Read through the job specs carefully and tailor your application to match. Use keywords from the job description to show us you understand what we're looking for. This helps us see how you fit into our dynamic team!
Show Off Your Tech Skills: Since this role requires a good level of technical literacy, don’t forget to mention your proficiency in Microsoft Office and any other relevant tools. We’re keen to know how comfortable you are with digital communication and research!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep everything organised. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Arixian
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing emails, conducting research, and supporting the CEO's daily tasks. This will help you demonstrate how your skills align perfectly with what they need.
✨Showcase Your Tech Savvy
Since the role requires a high level of technical literacy, be prepared to discuss your experience with Microsoft Office and web-based research tools. Bring examples of how you've used these skills in previous roles, especially if you've worked in a similar environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding supporting someone with visual impairments. Think of scenarios where you had to adapt your communication style or assist someone in navigating digital tasks, and be ready to share those experiences.
✨Demonstrate Your Organisational Skills
As an Executive Assistant, organisation is key. Be ready to discuss how you manage your time and prioritise tasks. You might even want to bring a sample of your organisational system or a brief outline of how you would handle a typical day in this role.