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- Tasks: Join our team as a Clerical Assistant, providing essential admin support for committee operations.
- Company: Argyll and Bute Council is an award-winning council dedicated to enhancing community life in Scotland.
- Benefits: Enjoy flexible working, competitive salary, generous leave, and wellness initiatives.
- Why this job: Make a real impact in a dynamic environment while supporting local governance and community services.
- Qualifications: Must be organized, reliable, and proficient in Microsoft Office; eager to learn new systems.
- Other info: This role is suitable for job share and offers a positive work-life balance.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
Service: Customer Services – Legal and Regulatory Support/Governance
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Closing Date: Thursday 20th March 2025
We have a vacancy for a Clerical Assistant to join our friendly team and provide administrative support for our Committee Support and Member Services operations, which sit within the council’s Governance team.
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This post is based at the council’s Kilmory headquarters and the hours are Monday to Friday, 9am to 5pm, with a one-hour lunch break. Argyll and Bute Council offers a flexible working policy and we are happy to discuss this with applicants. This post holder does need to attend at the office in Lochgilphead on a regular basis.
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We are looking for a level-headed, reliable and organised person, with a good working knowledge of Microsoft Office and who’s able to get to grips with using new computer systems, to help us provide high quality support for councillors and to contribute to the smooth running of the committee meetings they attend.
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Our team’s workload is busy and varied and the Clerical Assistant’s responsibilities include the following and a range of other tasks:
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- General office administration including processing invoices, travel claim forms, bookings, ordering supplies and use of computer packages.
- Booking rooms for meetings and preparing/circulating the Weekly List of Meetings for the Council Chambers and Committee rooms.
- Assisting in the administration of the Committees and in particular provide support in setting up Webcasting, Teams/Skype as required for meetings in the Council Chambers and liaising with colleagues in IT to ensure appropriate technical support is in place to facilitate meetings.
- Answering telephones within the office environment and across the team.
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Argyll and Bute is one of Scotland’s most stunning areas. As its award-winning council, we play a vital part in the day-to-day life and long-term future of our beautiful and diverse communities. Our unwavering purpose is to make Argyll and Bute the place to be, the place where people want to live, to work and do business. And we are committed to making the council the place to have a great career, by providing excellent benefits and a friendly, dynamic working culture so that each of our 5000 colleagues can deliver services that help our corner of Scotland thrive. Join us to make a difference.
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Our employees make good things happen in the day-to-day life and for the longer term future of Argyll and Bute. We want you to feel valued working for us. We offer various benefits to support you, such as a competitive salary, pension scheme, generous leave entitlement, cycle to work scheme, discounts on gym memberships and leisure centres, wellbeing initiatives, and opportunities for learning and career growth. We also embrace a modern approach to work, offering a flexible first approach where possible to requests from our employees to how they work.
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We care about our people and the world around us and always aim to do the right thing. From employee recognition schemes to environmental policies we have many initiatives in place to help us look after the things we all care about.
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Learn more here https://www.argyll-bute.gov.uk/my-council/jobs-and-careers/working-us
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Argyll and Bute Council recognises the numerous benefits of a positive work-life balance to the wellbeing and productivity of our employees. We will take a flexible first approach to requests from our employees to change the way that they work. While we must balance such requests with the need to ensure the quality of the important services we deliver is not compromised, we will ensure that each request is given careful consideration with a view to achieving a positive outcome wherever possible.
Applicants should note that:-
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- This post is suitable for job share.
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To apply for this vacancy, please click on the Apply Now button at the top of this page.
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If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager, who is:
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- Aileen McNicol, Leadership Support and Member Services Manager
- Telephone: 01546 604014
- Email: Aileen.mcnicol@argyll-bute.gov.uk
- Reference: ARB15673/030571
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Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.
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Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.
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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.
Clerical Assistant - ARB15673 employer: Argyll & Bute Council
Contact Detail:
Argyll & Bute Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - ARB15673
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Microsoft Office. Being proficient in these applications will not only help you during the application process but also demonstrate your readiness for the role.
✨Tip Number 2
Research Argyll and Bute Council's recent initiatives and projects. Showing that you understand their goals and values can set you apart during the interview process and highlight your genuine interest in contributing to their mission.
✨Tip Number 3
Prepare to discuss your organizational skills and how you manage a busy workload. Think of specific examples from your past experiences where you successfully handled multiple tasks or supported a team, as this aligns with the responsibilities of the Clerical Assistant role.
✨Tip Number 4
Since the role involves liaising with IT for technical support, consider brushing up on basic troubleshooting skills. This will show that you are proactive and capable of ensuring smooth operations during meetings, which is crucial for the position.
We think you need these skills to ace Clerical Assistant - ARB15673
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Clerical Assistant position. Make sure you understand the responsibilities and required skills, such as proficiency in Microsoft Office and the ability to manage various administrative tasks.
Tailor Your Application: Customize your application to highlight your relevant experience and skills that match the job requirements. Emphasize your organizational abilities and any previous experience in a similar role or environment.
Highlight Soft Skills: Since the role requires a level-headed and reliable person, make sure to include examples of your soft skills in your application. Mention instances where you've demonstrated good communication, teamwork, and problem-solving abilities.
Follow Application Instructions: Ensure you apply through the 'Apply Now' button as specified in the job listing. Remember, CVs are not accepted, so focus on completing the application form accurately and thoroughly.
How to prepare for a job interview at Argyll & Bute Council
✨Show Your Organizational Skills
As a Clerical Assistant, being organized is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the busy and varied workload mentioned in the job description.
✨Familiarize Yourself with Microsoft Office
Since a good working knowledge of Microsoft Office is required, make sure you're comfortable with its various applications. Brush up on Excel for data management and Word for document preparation, as these skills will likely come up during the interview.
✨Understand the Role of Committee Support
Research the role of committee support within local governance. Be prepared to discuss how you can contribute to the smooth running of committee meetings and what technical support might be necessary for webcasting and virtual meetings.
✨Emphasize Your Communication Skills
You'll be answering phones and liaising with colleagues, so highlight your communication skills. Share examples of how you've effectively communicated in previous roles, especially in busy office environments.
