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For Companies At a Glance
- Tasks: Support finance processes and admin tasks for a creative organisation.
- Company: Join CHARTS, a vibrant team in the cultural sector.
- Benefits: Flexible remote work with occasional meet-ups and a collaborative environment.
- Why this job: Make a difference in the arts while developing your finance skills.
- Qualifications: Experience in finance/admin, attention to detail, and Microsoft Office proficiency.
- Other info: Great opportunity for career growth in a supportive team.
Finance and Administration Assistant (Part-Time)
Posted by CHARTS
Overview
CHARTS (Culture, Heritage and Arts Assembly, Argyll and Isles) is seeking a reliable, detail-oriented Finance and Administration Assistant (Part-Time). This role is essential to the smooth running of CHARTS’ daily operations and financial processes, supporting our work across the creative, cultural, and heritage sectors in Argyll and Bute. The role is remote, with occasional in-person meetings. You’ll report to the Head of Finance and contribute to a supportive and collaborative working environment.
Responsibilities
The successful candidate will be required to:
- Maintain credit control procedures.
- Assist with reconciliations and financial reporting.
- Support budget monitoring and finance report preparation.
- Liaise with external accountant on payroll, VAT, and year-end accounts.
- Ensure compliance with financial policies.
- Provide admin support to the Director and team (scheduling, documents, correspondence).
- Maintain administrative systems and databases.
- Support data protection and information governance compliance.
Who We\’re Looking For
Essential Skills and Experience:
- Experience in a finance/admin role
- Attention to detail and good numeracy
- Strong time management and ability to work independently
- Confident with Microsoft Office (especially Excel, Word, Outlook)
Key dates
Deadline to apply: 5pm Friday, 11th July. Interviews will be held online on 25th July.
How to apply
Please send a CV and cover letter with information/links about relevant experience, with the subject line Finance and Admin to info@chartsargyllandisles.org.
Applicants can submit their covering letter as an audio file or video. The video/audio should be no more than 2 minutes long.
Equalities Monitoring
Please complete our equalities monitoring form here.
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Finance and Administration Assistant (Part-Time) employer: Argyll and Isles Culture Heritage and Arts Assembly (CHARTS), have been awarded full Scottish Charit
Contact Detail:
Argyll and Isles Culture Heritage and Arts Assembly (CHARTS), have been awarded full Scottish Charit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Administration Assistant (Part-Time)
✨Tip Number 1
Get to know the company! Research CHARTS and their work in the creative, cultural, and heritage sectors. This will help you tailor your approach and show genuine interest during interviews.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to finance and administration roles. Think about how your experience aligns with their needs, especially around credit control and financial reporting.
✨Tip Number 3
Show off your skills! If you're confident with Microsoft Office, especially Excel, be ready to discuss specific examples of how you've used these tools in previous roles. It’s all about demonstrating your expertise!
✨Tip Number 4
Don’t forget to apply through our website! It’s a great way to ensure your application gets noticed. Plus, it shows you’re proactive and keen on the role. Good luck!
We think you need these skills to ace Finance and Administration Assistant (Part-Time)
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with the role. Keep it concise, engaging, and tailored to CHARTS’ mission.
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, make sure your CV and cover letter are free from typos and errors. We want to see that you can present information clearly and accurately!
Be Yourself in Your Application: Whether you choose to submit a video or audio cover letter, let your personality shine through! We’re looking for someone who fits into our supportive and collaborative environment, so don’t be afraid to show us who you are.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets to us without any hiccups!
How to prepare for a job interview at Argyll and Isles Culture Heritage and Arts Assembly (CHARTS), have been awarded full Scottish Charit
✨Know Your Numbers
Since this role is all about finance, brush up on your financial terminology and processes. Be ready to discuss your experience with credit control, reconciliations, and budget monitoring. Showing that you understand these concepts will impress the interviewers.
✨Showcase Your Attention to Detail
This position requires a keen eye for detail, so prepare examples of how you've demonstrated this in previous roles. Whether it’s through maintaining accurate records or ensuring compliance with policies, having specific instances ready will highlight your suitability for the job.
✨Familiarise Yourself with Microsoft Office
As the role demands proficiency in Excel, Word, and Outlook, make sure you're comfortable navigating these tools. Consider preparing a quick demo of how you would use Excel for financial reporting or data management during the interview to showcase your skills.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about CHARTS’ operations, team dynamics, or future projects. This not only shows your interest in the role but also helps you gauge if the company is the right fit for you.
