Materials Coordinator

The purpose of this position is to serve as the on-site principal (within the Material Management & Logistics – MML framework) that coordinates all material availability at the right time and at minimum cost.

Duties and Responsibilities

• Works with Production, Production Control & Central MML functions to achieve on-time completion of Events as it pertains to Material availability at minimum (logistics) costs.
• Challenge, screen and support Central MML team in material requests clarifications and finding local alternative options involving Production and Engineering e.g. optional repairs, alternative P/N’s, deferrals etc.
• Liaising with Central MML functions to develop market knowledge and contacts for new products and services, looking for opportunities to establish partnerships with suppliers with the aim of reducing price and lead times.
• Coordinate with Production and liaise with Sales, Central Management functions to ensure that approved alternates are used as allowed within customer contractual agreements (especially in case of sourcing problems e.g. Swaps, in-house fabrication etc.).
• Work in co-operation with Production and Central MML team to maximise inventory usage and minimise inventory levels.
• Review requisitions for completeness e.g. quantity, Part Number, description, approval signatures and accounting codes.
• Coordinate the Subcontracting of Part as it pertains to Material Management e.g. raising Subcontract PO’s, progressing order books with suppliers and handling quotations, queries etc.
• Sourcing products and services from the market, negotiating pricing, and drafting contracts.
• Liaise with Production and Logistics teams to identify ‘time-critical’ items which will be transmitted to the Central MML team.
• Support Central MML functions in the negotiation of contracts to secure materials and obtain best cost opportunities.
• Liaise with Production and Stores to coordinate Material ‘Return to Stores’ efforts.
• Participate in Project Team Meeting & Customer Update Meetings, take away action items, provide priorities to Stores for issuing and follow up on items during the day.
• Liaising with the Logistics Team (on-site/off-site) and providing status updates (as necessary).
• Support the Compliance teams on regulatory Material reporting parameters.
• Direct & ad-hoc purchasing of items in accordance with the MML and established policies and procedures.
• Perform technical tasks that the manager appoints the employee.
• Possess an awareness and understanding of responsibilities outlined in the Company’s environmental procedures.
• You may be required to train personnel within a specified area, subject to your qualifications and experience.

Education and Qualifications

• Technical / Aviation background, preferably a university degree.
• Professional experience with aircraft maintenance and overhaul of minimum 3 years (preferred).
• Good knowledge of other logistics processes (planning & purchasing, warehouse, transport).
• Excellent communication skills.

Experience and Knowledge

• Strong analytical skills.
• Good commercial experience and sound financial awareness.
• Sound project management experience.
• Good IT skills, particularly Excel.

Personal Qualities

• Excellent administrative skills/ability.
• Excellent attention to detail.
• Willingness to work according to checklists and provide status reports.
• Ability to adapt to changing priorities, work environments, management styles and business trends.
• Ability to develop and apply creative and innovative solutions to problems.

Working Conditions

• Office environment, based in Hayes.
• Full time role.
• Hybrid working policy applicable.
• Potential travel required.

Additional Requirements

• Candidate must have the right to live and work in the UK unrestricted.
• Mandatory Training will be required.
• Team spirit, sense of responsibility and very good interpersonal skills.
• Strong personality, high assertiveness.
• Able to handle high-pressure situations.
• Computer literate, preferably SAP knowledge.
• Ability to generate new ideas and identify potential for improvement within your working area.
• Fluent in English (both written and spoken).

If you feel that you are suitable for this position, apply today. If you know of someone who matches the skills required, please share!