Senior Personal Assistant - Football in Edinburgh

Job Title: Senior Personal Assistant – Football

Department: Football – Male & Female

Responsible To: Director & Head of Football

Job Summary

To provide high level servicing and effective project management, administration and communication to professional football players along with PA support to the Director & Head of Football. You will be part of a dynamic team working together to provide full management for each Client across both professional and personal requirements.

Role & Responsibilities

• Provide PA support to the Director & Head of Football – full email inbox, diary, travel and expense management. Including prioritising, responding and escalating as appropriate while efficiently dealing with a broad range of diverse and confidential communication.
• Act as first point of contact between Director & Head of Football, executives, employees and external partners.
• Build and maintain professional and personal relationships with Football Clients and their families.
• Manage and execute Football Client Services for Clients including travel logistics (flights, holidays, chauffeur bookings, visas etc), restaurant bookings, third party professional relationships (Insurance Companies, Tax Advisors, Wealth Managers, car suppliers), VIP shopping, private accommodation, exclusive event invites, personal party planning and unique personal projects.
• Support and execute the fulfilment of football client commercial contract obligations – photo shoots, media interviews, content, image and video approval etc on behalf of Client and Lead Agent.
• Effectively manage a broad range of short, medium and long term projects for Clients as required.
• Arrange two Football Team socials per year.
• Ad hoc support for the Football Team where required.

General Administrative and Project Support

• Organise and maintain appropriate physical and electronic filing systems
• Attend Client meetings and transcribe meeting notes between Agent and Client
• Communication with Football Clubs on Client contracts and payroll
• Organise monthly Football Team meetings, meeting notes and recap follow up to team
• Ensuring adherence to all FA/FIFA/UEFA requirements
• Research, analyse, propose and implement technology and solutions to continuously improve efficiency and organisation across the Football Team – working collaboratively with other departments.
• Any other reasonable duties.

Skills, Knowledge & Experience

• Minimum 2 years experience working as a Personal Assistant.
• Experience working with VIP’s and/or high profile clients preferred.
• A confident communicator who is effective and professional in both verbal and written form.
• A problem-solving mindset with a continued ability to deliver under pressure, in what can be a fast-paced environment.
• An incredibly organised, logical thinker with common sense and the ability to manage and prioritise multiple tasks simultaneously.
• Ability to build rapport and maintain relationships with clients and executives.
• Take pride in your work with special attention to detail.
• Champions the agency\’s capabilities and connects these with our Clients’ needs ensuring client loyalty and retention.
• General knowledge and/or interest of luxury travel destinations, upcoming events, hot spot hotels and restaurants, etc.
• Competent with productivity software including Microsoft Office and Google Suite.
• Flexibility to work some evenings and weekends.

Benefits

• 4 days in the office / 1 day working from home split
• Company pension
• Training and development budget
• Team discretionary bonus scheme
• Guaranteed and discretionary company bonus scheme
• 25 days annual leave (plus bank holidays)
• Birthday leave
• Additional holiday given between Christmas and New Year every year

Salary

• £35,000 – £40,000 DOE

About ARETÉ

ARETÉ (ah-reh-tay) is a boutique sports management business. We are deeply passionate about our business and the sports that our people excel in. Athletes, teams and brands are our people. Our ARETÉ is rooted in our experience in Talent Representation, Partnership Sales, Content Production and Brand & Rights Holder Consultancy.

We work with athletes, brands and rights holders in a unique and non-linear way. Pushing boundaries. ARETÉ is a Greek word that is defined as \”the pursuit of excellence\” or \”the act of maximising one\’s full potential.” This leads us to live by our ultimate vision “To empower unparalleled greatness.”

We are a driven and passionate team who have worked with some of the biggest athletes, teams and brands in global sport across football, cycling, F1, athletics, rugby, rowing, tennis, triathlon and Olympic Sport. 2026 is an exhilarating growth phase for us as we focus on widening and deepening our core competencies.