At a Glance
- Tasks: Coordinate global personnel logistics for offshore operations and manage travel arrangements.
- Company: Join a leading company in the Oil & Gas industry with a focus on innovation.
- Benefits: Enjoy a competitive salary, flexible working hours, and opportunities for career growth.
- Other info: Hybrid working model available, promoting work-life balance and personal development.
- Why this job: Be part of a dynamic team ensuring smooth operations and making a real impact.
- Qualifications: 2-3 years experience in international travel coordination and strong IT skills required.
The predicted salary is between 30000 - 40000 € per year.
As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations. You will report to the Personnel Logistics Team Lead and provide efficient logistics support within the HR department, acting as the focal point for allocated vessels and managing all aspects of personnel logistics.
Responsibilities
- Coordinate the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost‑effectively, and in line with crew change schedules.
- Provide regular updates to Department Managers, offshore personnel, and the Personnel Logistics Team on vessel‑specific mobilisation and visa requirements.
- Ensure all offshore certifications are valid and up to date prior to mobilisation, including:
- Passports and Seafarers ID
- Offshore survival certifications (e.g., BOSIET, FOET, STCW, OLF, Bi-Deltoid, EBS/CAEBS)
- Medical fitness certificates (e.g., OGUK and Saipem medicals)
- Relevant vaccinations (e.g., Yellow Fever)
- Work closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates.
- Book and manage all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements.
- Maintain accurate records within the Offshore Personnel Tracker, offshore files, and HR Headcount reports, including vessel movement and rotation data.
- Keep the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR.
- Coordinate with the Training Department to arrange client‑specific training requirements.
- Participate in an on‑call rota, providing support to vessels and personnel outside standard working hours.
- Provide team cover during absences, ensuring continuity of operations.
- Maintain up‑to‑date knowledge of Saipem procedures, industry standards, and statutory regulations.
Eligibility
Applicants must reside in the UK and possess full, permanent UK right‑to‑work status. Saipem is unable to offer sponsorships.
Experience
Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast‑paced Personnel Logistics environment. Experience within the ROV, Aviation, or Marine sectors of the Oil & Gas industry is highly desirable.
Technical Knowledge
Strong understanding of:
- Visa processes and international travel requirements
- Offshore certification and training requirements
- Global travel restrictions and compliance considerations
IT Skills
Competent in the Microsoft Office suite (intermediate level or above).
Benefits
Contractor position, PAYE, full‑time for 12 months (possibility to extend). Hybrid working model: Smart Working options and flexible hours to help achieve a better work‑life balance. One Saipem Way soft skills model that promotes communication and collaboration to achieve common goals and supports skills development and career growth.
Location: Aberdeen, Bridge of Don. Start date: as soon as a successful candidate is identified.
Personnel Logistics Coordinator in Aberdeen employer: Aretè & Cocchi Technology
At Saipem, we pride ourselves on being an excellent employer, offering a dynamic work environment in Aberdeen that fosters collaboration and personal growth. Our hybrid working model and flexible hours ensure a healthy work-life balance, while our commitment to professional development empowers employees to enhance their skills and advance their careers. Join us to be part of a team that values communication and teamwork, making a meaningful impact in the offshore logistics sector.
Contact Detail:
Aretè & Cocchi Technology Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and be ready to discuss how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Showcase your skills during interviews by sharing specific examples of your past experiences. Highlight your ability to coordinate logistics and manage personnel effectively, as this is crucial for the Personnel Logistics Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personnel Logistics Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personnel Logistics Coordinator role. Highlight your experience in coordinating international travel and managing personnel logistics, as this will show us you understand what we're looking for.
Showcase Relevant Experience:In your cover letter, emphasise any previous roles you've had in the Oil & Gas industry or similar fast-paced environments. We want to see how your background aligns with our needs, so don’t hold back!
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially when it comes to logistics – it’s all about efficiency!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Aretè & Cocchi Technology
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of personnel logistics, especially in the offshore sector. Understand the mobilisation and demobilisation processes, visa requirements, and certification checks. Being able to discuss these topics confidently will show that you're ready for the role.
✨Showcase Your Organisational Skills
As a Personnel Logistics Coordinator, organisation is key. Prepare examples from your past experience where you've successfully managed travel arrangements or coordinated personnel movements. Highlight how you kept everything on track and communicated effectively with all parties involved.
✨Familiarise Yourself with Saipem's Procedures
Do some research on Saipem’s procedures and industry standards. Knowing their specific practices will not only impress your interviewers but also demonstrate your commitment to aligning with their operational needs. It shows you’re proactive and genuinely interested in the company.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, challenges they face in logistics, or how they measure success in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
