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For Companies At a Glance
- Tasks: Provide top-notch administrative support for the Legal and Compliance teams.
- Company: Join a leading firm known for its collaborative and inclusive culture.
- Benefits: Enjoy a competitive salary and opportunities for professional growth.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 3-5 years of experience as an Executive Assistant with strong organisational skills.
- Other info: Applications accepted on an ongoing basis; no set deadline.
The predicted salary is between 36000 - 60000 £ per year.
Company Overview
Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Summary
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Legal and Compliance teams within the Ares London Office. The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
Primary Functions And Essential Responsibilities
- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Liaising with other Executive Administrators globally when necessary.
- Coordination of domestic and international travel arrangements including flight / hotel bookings, trains and ground transportation; arranging visas where necessary and creating detailed travel itineraries.
- Minimal editing of PowerPoint documents and general correspondence (internal and external).
- Printing and binding marketing presentations.
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Coordinating deal signings both wet ink and DocuSign; printing signature pages for wet ink and collecting signatures from relevant Ares signatories.
- Supporting the other Executive Assistants where necessary.
- Phone coverage for the team and taking detailed messages.
- Onboarding for new starters in the team.
Education & Background
- Bachelor's degree a plus but not essential.
- Minimum 3-5 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required
- Strong attention to detail and highly organized.
- High degree of confidentiality.
- Strong client service orientation.
- Effective prioritisation of multiple professionals.
- Experience in travel coordination; domestic & international.
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency mandatory; programs used include MS Word, Excel, PowerPoint, Outlook.
- Prior experience working with DocuSign and Intralinks is a plus.
- Experience in financial services a plus.
- Good judgement as to when to elevate issues versus solving problems independently.
- Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.
Reporting Relationships
International Administrative Manager Lead
Other Information
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Administrative
Executive Assistant - 12 Month FTC in London employer: Ares Management
Contact Detail:
Ares Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12 Month FTC in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Ares on LinkedIn. Ask them about their experiences and any tips they might have for landing the Executive Assistant role. Personal connections can give you an edge!
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and team collaboration. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your skills effectively!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio with examples of your previous work, like travel itineraries or meeting schedules. This will demonstrate your attention to detail and ability to manage multiple tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Ares team. Good luck!
We think you need these skills to ace Executive Assistant - 12 Month FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in travel coordination or administrative support.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the team. Mention how your values align with Ares' core values and share specific examples of your past experiences that demonstrate your capabilities.
Showcase Your Communication Skills: Since excellent written and verbal communication is key for this role, make sure your application is clear, concise, and free of errors. This is your first chance to impress us with your professionalism!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Ares Management
✨Know the Company Culture
Before your interview, take some time to understand Ares' core values: Collaborative, Responsible, Entrepreneurial, Self-Aware, and Trustworthy. Think about how your own experiences align with these values and be ready to share examples that demonstrate your fit within their culture.
✨Master the Details
As an Executive Assistant, attention to detail is crucial. During the interview, highlight your organisational skills and provide specific examples of how you've successfully managed complex schedules or travel arrangements in the past. This will show that you can handle the demands of the role.
✨Showcase Your Communication Skills
Effective communication is key in this position. Be prepared to discuss how you've effectively liaised with various stakeholders, both internally and externally. Practise articulating your thoughts clearly and confidently, as this will reflect your ability to represent the team positively.
✨Prepare for Technical Questions
Since technical proficiency is mandatory, brush up on your skills with MS Word, Excel, PowerPoint, and Outlook. Be ready to discuss any experience you have with tools like DocuSign and Intralinks. If you can demonstrate your technical know-how, it will give you a significant edge in the interview.
