Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch administrative support to the Legal and Compliance teams.
- Company: Join a leading financial services firm with a global presence.
- Benefits: Gain valuable experience, develop skills, and enjoy a dynamic work environment.
- Why this job: Be the backbone of a professional team and make a real impact.
- Qualifications: 3-5 years as an Executive Assistant; strong organisational and communication skills.
- Other info: Opportunity for ongoing applications; no set deadline.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Legal and Compliance teams within the Ares London Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills. The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
Primary Functions and Essential Responsibilities:
- Meeting management: Extensive coordination and scheduling of internal/external meetings and conference calls, video conference meetings for the teams both internally/externally with clients and Ares global offices.
- Liaising with other Executive Administrators globally when necessary.
- Coordination of Domestic and International travel arrangements including flight/hotel bookings, trains and ground transportation; arranging Visas where necessary and creating detailed travel itineraries.
- Minimal editing of PowerPoint documents and general correspondence (internal and external).
- Printing and binding marketing presentations.
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Coordinating deal signings both Wet Ink and DocuSign. Printing signature pages for Wet Ink and collecting signatures from relevant Ares Signatories.
- Supporting the other Executive Assistants where necessary.
- Phone coverage for the team and taking detailed messages.
- Onboarding for new starters in the team.
Education & Background:
- Bachelor’s Degree a plus but not essential.
- Minimum 3-5 years of experience as an Executive/Administrative Assistant supporting a team in a professional, fast-paced environment.
Experience / Skills Required:
- Strong attention to detail and highly organised.
- High degree of confidentiality.
- Strong client service orientation.
- Effective prioritisation of multiple professionals.
- Experience in travel coordination; domestic & international.
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include MS Word, Excel, PowerPoint, Outlook.
- Prior experience working with DocuSign and Intralinks is a plus.
- Experience in financial services a plus.
- Good judgment as to when to escape issues vs. solving problems independently.
- Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.
Reporting Relationships: International Administrative Manager Lead.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
Executive Assistant - 12 Month FTC in London employer: Ares Management Corporation
Contact Detail:
Ares Management Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12 Month FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their Legal and Compliance teams, and think about how your skills can support their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your follow-up skills! After an interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you top of mind for the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Executive Assistant - 12 Month FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in travel coordination or administrative support.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention specific examples of how you've successfully managed meetings or supported executives in the past.
Showcase Your Communication Skills: Since this role requires excellent written and verbal communication, make sure your application is clear and professional. Avoid jargon and keep it concise while still showcasing your personality!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ares Management Corporation
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a fast-paced environment. Familiarise yourself with meeting management, travel coordination, and the tools mentioned in the job description, like MS Office and DocuSign. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your previous teams.
✨Demonstrate Your Communication Prowess
As an Executive Assistant, you'll need excellent written and verbal communication skills. Prepare to discuss how you've effectively liaised with clients and internal teams in the past. You might even want to bring along a sample of your work, like a well-crafted email or presentation, to showcase your abilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the team dynamics, company culture, or specific challenges the Legal and Compliance teams face. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
