Executive Assistant in City of Westminster

Company Overview

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee‑focused programming, we are committed to fostering a welcoming and inclusive work environment where high‑performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Summary

Ares is currently seeking an Executive Assistant to join and support our European Real Estate Debt team in the London office. The Executive Assistant will also be part of the broader Administrative function, which is a centralized team where Executive Assistants support the professionals they are aligned with in their respective business units. This role will be responsible for providing seamless professional support to enable the smooth running of the team and the business.

Responsibilities

General Administration

• Perform administrative activities for the full range of professional levels, with performance expectations reflecting significant experience and ability to operate well.
• Collection and processing of team expenses for both cash and American Express using the company expense system.
• Manage heavy travel itineraries and complex calendar management.
• Create meeting agendas, and print and bind marketing presentations.
• Remain aware of professionals’ whereabouts and their upcoming meetings/calls, providing reminders when necessary to keep them on track, on time, and prepared.
• Dial into conference calls and print documents associated with the meeting ahead of time.
• Answer high volume of calls in a professional and courteous manner, screen calls, and take messages as appropriate.
• Manage copy/print jobs that will involve high volume output, binding and distribution to relevant recipients.
• Assist with special projects as requested by the team.
• Support the other Executive Assistants where necessary/holiday cover.

Meeting Management

• Extensive coordination and scheduling of internal/external meetings and conference calls, including video conference meetings for the team both internally/external with clients and Ares global offices.
• Liaise with other Executive Administrators globally when necessary.
• Coordinate complex international travel arrangements for road shows, including flight/hotel bookings, trains and ground transportation.
• Create detailed itineraries.

Education & Experience

• Education: Bachelor’s Degree or equivalent required.
• Experience: Minimum of 5–8 years as an Executive Assistant / Administrative Assistant supporting a team of senior professionals in a professional, fast‑paced environment.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, OneNote, Teams).
• Experience preparing agendas, calendars and travel management (domestic and international).
• Experience in the financial industry preferred.
• Experience working in a team environment with multiple Executive Assistants to support and cover business needs preferred.

General Requirements

• Dependable, great attitude, highly motivated and a team player.
• Strong attention to detail and highly organised.
• Adept at managing multiple tasks in a fast‑paced environment for multiple professionals with the ability to think ahead.
• Exceptional client service skills and demonstrates enthusiasm and flexibility.
• Outstanding interpersonal and communications skills and the ability to effectively interface with professionals at all levels.
• Demonstrates excellent organizational skills, business maturity, enthusiasm and a positive attitude.
• Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality.
• Ability to handle confidential information appropriately.
• Good judgment in terms of escalating issues vs. solving problems independently.

Equal Employment Opportunity Statement

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.