At a Glance
- Tasks: Manage daily admin tasks, support partners, and coordinate office logistics.
- Company: Join Arendt, a leading legal and business services firm in Luxembourg.
- Benefits: Enjoy a vibrant work culture, professional growth, and diverse team events.
- Other info: Work in a dynamic environment with over 50 nationalities and a commitment to well-being.
- Why this job: Be the backbone of our London office and make a real impact.
- Qualifications: Fluent in French and English with strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
Your role:
- Managing daily administrative and secretarial tasks for the London office, including answering calls, welcoming clients, handling mail, and organising internal and external meetings;
- Full PA support to 2 Partners, including complex diary and international travel coordination, timesheet management, expenses and ad hoc tasks;
- Managing office logistics such as supplies, equipment, facilities, and liaising with local suppliers and service providers;
- Coordinating all housing and relocation matters for expatriates (apartment management, residence planning, house hunting, onboarding/support);
- Assisting with the organisation of client events, presentations, and internal office activities;
- Ensuring smooth day-to-day office operations and acting as the primary point of contact with the Luxembourg office;
- Performing any other administrative duties required to support the team and ensure efficient office management.
Your profile:
- Fluent in French and English;
- Up to 4 years of experience as personal assistant, office management, ideally in an international or professional services environment;
- Excellent organisational skills, ability to multitask, and strong attention to detail;
- Highly proficient in MS Office and comfortable managing multiple administrative systems;
- Service-oriented mindset with excellent communication skills and a proactive, hands-on approach to problem solving;
- Can work autonomously while remaining a reliable and collaborative team player;
- High level of discretion and professionalism and the ability to be resourceful and proactive.
If you are interested in this job opportunity, we are looking forward to receiving your application. All applications will be treated confidentially. Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).
Administrative Assistant & Office Manager - London employer: Arendt & Medernach
Arendt is an exceptional employer, offering a dynamic work environment in London where you can thrive as an Administrative Assistant & Office Manager. With a strong commitment to employee growth and a vibrant culture that embraces diversity, you will have the opportunity to engage in meaningful projects while enjoying a supportive atmosphere that values collaboration and professional development. Our focus on well-being, alongside a rich social life filled with events, ensures that you will not only excel in your role but also enjoy a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant & Office Manager - London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Arendt & Medernach!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Arendt & Medernach.
We think you need these skills to ace Administrative Assistant & Office Manager - London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Arendt & Medernach. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Arendt & Medernach and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Arendt & Medernach. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Arendt & Medernach's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Arendt & Medernach
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Arendt & Medernach.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Arendt & Medernach will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Arendt & Medernach and how you would contribute to adapting HR strategies.
