At a Glance
- Tasks: Manage daily admin tasks, coordinate travel, and support office operations.
- Company: Join Arendt, a leading legal and business services firm in Luxembourg.
- Benefits: Competitive salary, diverse work environment, and opportunities for growth.
- Other info: Promotes equal opportunities and values diversity in the workplace.
- Why this job: Be the backbone of our London office and make a real impact.
- Qualifications: Fluent in French and English with strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
About Arendt
Arendt is your legal, tax and business services firm in Luxembourg. At Arendt we combine the entire value chain of services dedicated to asset managers, banks, insurers, public institutions, commercial companies and private clients operating in Luxembourg. Arendt offers specialist advice, that encompasses all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg. The driving force behind our work is what our clients need and our commitment to supporting their success.
Given the ongoing development of our firm, we are currently recruiting:
Responsibilities
- Managing daily administrative and secretarial tasks for the London office, including answering calls, welcoming clients, handling mail, and organising internal and external meetings;
- Coordinating business travel arrangements and preparing required documentation;
- Preparing, formatting, and filing business and legal documents in line with internal conventions;
- Handling timesheet entries, issuing invoices, and ensuring data accuracy in the billing system;
- Managing office logistics such as supplies, equipment, facilities, and liaising with local suppliers and service providers;
- Coordinating all housing and relocation matters for expatriates (apartment management, residence planning, house hunting, onboarding/support);
- Assisting with the organisation of client events, presentations, and internal office activities;
- Ensuring smooth day‑to‑day office operations and acting as the primary point of contact with the Luxembourg office;
- Performing any other administrative duties required to support the team and ensure efficient office management.
Qualifications
- You are fluent in French and English;
- You have up to 4 years of experience in administration, office management, or assistant roles, ideally in an international or professional services environment;
- You have excellent organisational skills, the ability to multitask, and strong attention to detail;
- You are highly proficient in MS Office and comfortable managing multiple administrative systems;
- You have a service‑oriented mindset with excellent communication skills and a proactive, hands‑on approach to problem solving;
- You can work autonomously while remaining a reliable and collaborative team player;
- You handle confidential information with discretion and professionalism.
Arendt promotes equal opportunities and values each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website. Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).
Administrative Assistant & Office Manager - London employer: Arendt & Medernach
Arendt is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as an Administrative Assistant & Office Manager. With a strong commitment to employee growth and a culture that values diversity and inclusion, Arendt provides opportunities for professional development while ensuring a supportive atmosphere that prioritises client success and teamwork. Enjoy the unique advantage of working in a prestigious international firm that combines legal, tax, and business services, all while being part of a collaborative team dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant & Office Manager - London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrative Assistant & Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what Arendt values and how you can contribute to their success. Tailor your responses to show that you’re not just a fit for the role, but also for the team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions for administrative roles and get comfortable discussing your experience and skills. Confidence is key when landing that job!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Arendt team. So, get those applications in!
We think you need these skills to ace Administrative Assistant & Office Manager - London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant roles you've had in international or professional services environments.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant & Office Manager role. Mention your organisational skills and service-oriented mindset, and don’t forget to show a bit of your personality!
Showcase Your Language Skills:Since fluency in French and English is key for this role, make sure to highlight your language skills prominently in your application. If you have any certifications or experiences that demonstrate your proficiency, include those too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company there!
How to prepare for a job interview at Arendt & Medernach
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant & Office Manager. Familiarise yourself with tasks like managing office logistics, coordinating travel arrangements, and handling client communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your ability to multitask effectively.
✨Brush Up on Your Language Skills
Fluency in both French and English is crucial for this position. Practice speaking and writing in both languages before the interview. You might even want to prepare a few key phrases or responses in French to showcase your language skills during the conversation.
✨Demonstrate Your Service-Oriented Mindset
Arendt values a service-oriented approach, so think of examples where you've gone above and beyond to assist clients or colleagues. Be prepared to discuss how you handle challenging situations with professionalism and discretion, as this will reflect your proactive attitude and problem-solving abilities.
