Finance Assistant in Chelmsford

Arena Racing Company ("ARC") is the largest racecourse operator in the UK with its racecourses hosting racing on over 300 days a year across a mix of flat, jump and all-weather tracks with fixtures including some of the biggest days in the racing calendar. ARC also operates a hotel at Wolverhampton, a hotel, spa resort and golf course at Lingfield Park, golf courses in Southwell and Newcastle and The Border Minstrel public house at Newcastle in the grounds of Gosforth Park.

Our versatile venues are also host to non-raceday activities such as weddings, exhibitions and conferences. With flexible spaces and excellent facilities we can accommodate events of any size and type.

We are looking for a passionate and knowledgeable Finance Assistant to join our team at Chelmsford City Racecourse!

About us…

Arena Racing Company does so much more than lead the UK’s largest horse racing group. We have 22 racing venues showcasing horse racing, greyhound racing, golf courses, hotels and events. In short, leisure, entertainment, media production and global distribution are at the heart of what we do, making it an exciting and diverse place to work!

Our success is a team effort which is why we offer great opportunities for growth, development and career progression. After all, it’s our employees that enable us to offer first class service and create an electric atmosphere, all within an industry we love.

What is ARC?

We embrace diversity. We develop our people. We care for our visitors. We think about our impact. We are proud of our sport.

Work Perks of being a Finance Assistant..

• Annual passes to attend any of our 22 venues
• Discounted food & ARC days out
• Cycle to work scheme
• Holiday allowance increasing with length of service up to 28 days
• Company life assurance scheme
• Discretionary group annual bonus schemes to reward your hard work
• Support with study through our study assistance schemes

And so much more…

About the role:

As a Finance Assistant at Chelmsford City Racecourse, you will play an important role in supporting the day-to-day running of the Finance Department, ensuring accurate financial records and efficient financial processes. Working closely with the Finance team and wider business, you will assist with purchase and sales ledger activities, processing invoices, reconciling accounts, handling financial queries and providing general administrative support.

This is a varied, hands-on role within a fast-paced and exciting sporting and hospitality environment, offering the opportunity to develop your finance skills while contributing to the success of the racecourse. As a Finance Assistant, you will also provide support across race days, cash management and the preparation of management accounts.

Key responsibilities of the Finance Assistant:

General Ledger:

• Nominal journal imputing.
• Input key overhead expenditure on to tracker, after the completion of each set of management accounts.
• Reconcile revenue recognition system (Eventmaster) to payment recognition system (Realex/global pay) ensuring accurate reporting to both the P&L & balance sheet.
• Assist with balance sheet reconciliation, ensuring relevant back up documentation & narrative is provided for all balances.
• Raise & post intercompany journals.
• Assist with Weekly Cashflow Forecasts.

Sales Ledger:

• Proactively review pre-events/raceday bookings yet to be invoiced/paid.
• Weekly debt management, including statements, letters and phones chase. Liaise with commercial teams regarding their debtors.
• Daily imports, managing any refunds to company policy.
• Weekly production of sales figures and assist with the production of financial reports as required.

Cash Book:

• To post all monies received and paid out ensuring correct allocation.
• To reconcile all bank accounts daily.
• Be responsible for and reconcile/post Soldo Card Payments regularly, processing receipts onto the Soldo system.

Race Days:

• To maintain the race day file for each day, and audit all sections for completeness.
• Catering/turnstile cashiering when required.
• Ensure the ticketing system is running efficiently.
• Checking the booking debt report prior to raceday.
• Reconcile raceday revenue, posting meeting journals on a weekly basis to Netsuite (accounting software).
• IT assistance, including all Raceday tills, wi-fi, pass system & office equipment.
• Assist with Raceday Reporting (Flash) pulling together all Income/expense/attendance data.

Management Accounts:

• Run necessary Company finance system reports to produce accurate Management Accounts to be submitted to stakeholders for checking.

General:

• To provide general accounts assistance in the production of accounts.
• Any other adhoc duties to assist the efficient running of the department.
• Support in-house catering with cashiering as and when required.
• Stock control of key cash office & turnstile stationary requirements.

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role with the organisation and the overall business objectives of the organisation.

The person we are looking for as a Finance Assistant has…

• Good numerical and analytical skills, with strong attention to detail and accuracy.
• Good organisational skills and the ability to manage competing priorities in a busy environment.
• Strong communication skills, with the confidence to handle financial queries and liaise with colleagues across the business.
• Good IT skills and confidence using financial systems and Microsoft Office.
• A proactive and flexible approach, with the ability to work independently and as part of a team.
• The flexibility to provide support on race days when required.

We are on a thrilling journey.

At ARC, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company. We welcome people from all backgrounds, ethnicities, cultures, and experiences.We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you have a disability that requires reasonable adjustments, please let us know; we will ensure that individuals with additional needs are provided reasonable adjustments to participate in the job application or interview process and to perform essential job functions.

We understand the value that diversity brings to our business and we are striving to create a working environment that is inclusive, psychologically and physically safe and ensures everyone can be heard and valued for their contributions. We are committed to making a consistent, top-down effort to be role models on what diversity, inclusion and belonging means in society.

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