At a Glance
- Tasks: Manage procurement of FF&E items, ensuring timely delivery and budget compliance.
- Company: Join Areen Design, a leading international interior design studio with 40 years of experience.
- Benefits: Competitive salary based on experience and opportunities for professional growth.
- Other info: Dynamic role with opportunities to collaborate with top-tier clients and suppliers.
- Why this job: Be part of exciting high-end projects across hospitality and residential sectors.
- Qualifications: Experience in FF&E procurement and strong negotiation skills required.
The predicted salary is between 36000 - 60000 £ per year.
Location: Chiswick (Riverside Studio), London
Salary: Dependent on experience
Areen Design are an international interior design and procurement studio with over 40 years experience delivering high-end projects across hospitality, residential, and aviation sectors. Headquartered in London, we have a strong and growing presence in the Middle East – particularly within the Gulf – as well as ongoing projects across Europe and North Africa. We collaborate with top-tier operators, developers, consultants, and high-net-worth clients.
About the Role
We are seeking a detail-oriented Procurement Coordinator (FF&E) to manage the end-to-end procurement of FF&E and other purchased project items. This role is responsible for tendering, purchasing, shipping, and delivery to site, ensuring all items are delivered on time, within budget, and to the required quality standards. You will act as a key liaison between internal teams, suppliers, consultants and clients and may work across multiple projects depending on size and complexity.
What will you be doing?
- Budget & Commercial Management
- Work closely with suppliers, internal and external stakeholders, and clients to ensure project budgets are achieved
- Compile and manage detailed FF&E budgets and cost reports
- Negotiate with suppliers to secure the best commercial terms
- Support value engineering initiatives to meet financial and project requirements
- Project & Procurement Activities
- Prepare and issue tender and quotation enquiries and analyse returned pricing
- Review FF&E specifications for completeness and contractual compliance
- Prepare and issue purchase orders in line with company policies
- Expedite orders and monitor supplier performance to meet programme requirements
- Identify procurement risks and implement mitigation strategies
- Prepare and present project status reports to internal and external stakeholders
- Coordinate shop drawings, samples, bespoke FF&E items, and production inspections
- Undertake FF&E item take-offs from drawings and schedules
- Source and onboard new suppliers as required
- Liaise with external consultants when necessary
- Logistics & Delivery
- Coordinate shipping and logistics with freight forwarders and suppliers
- Ensure goods are manufactured, shipped, and installed in line with project timelines
- Work closely with logistics teams to manage both direct and indirect shipments
- Client & Stakeholder Management
- Attend project meetings and present progress updates, budgets, and reports
- Act as a direct point of contact for client teams
- Maintain clear and consistent communication with project leads and stakeholders
- Manage and support Procurement Assistants to ensure high-quality outputs
- Share knowledge across the team to promote consistent standards and best practices
- Coordinate supplier payments with Accounts
- Maintain accurate records of transactions and procurement documentation
Hands-on experience in FF&E procurement and purchasing, ideally on hospitality projects. Skilled in preparing tenders, analysing supplier quotes and negotiating commercial terms. Experience reviewing FF&E specs and preparing reports for project teams. Strong track record in purchase orders, progress trackers and FF&E BOQs. Coordinating shop drawings, finish samples and supplier communications. Liaising with consultants, suppliers and project teams to keep projects on track. Proactive in finding alternative suppliers and supporting value engineering proposals. Knowledge of contract administration and global materials & furniture suppliers. Strong problem-solving skills and flexible approach to project requirements. Excellent time management and ability to work within budgets. Confident, clear, and professional communication skills.
Procurement Coordinator FFE employer: Areen
Areen Design is an exceptional employer, offering a dynamic work environment in the heart of Chiswick, London, where creativity and collaboration thrive. With over 40 years of experience in high-end interior design, employees benefit from a culture that values professional growth, diverse project exposure, and strong partnerships with top-tier clients. The company prioritises employee development and provides unique opportunities to work on prestigious projects across various sectors, making it a rewarding place for those seeking meaningful careers in procurement.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Coordinator FFE
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Areen.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Coordinator FFE
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Areen:Your cover letter should read like you’re chatting directly to Areen. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Areen.
How to prepare for a job interview at Areen
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Areen!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Areen. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Areen's culture.
