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- Tasks: Manage procurement of FF&E items, ensuring timely delivery and budget compliance.
- Company: Join Areen Design, a leading international interior design studio with 40 years of experience.
- Benefits: Competitive salary based on experience and opportunities for professional growth.
- Why this job: Be part of exciting high-end projects across hospitality and residential sectors.
- Qualifications: Experience in FF&E procurement and strong negotiation skills required.
- Other info: Dynamic role with opportunities to collaborate with top-tier clients and suppliers.
The predicted salary is between 36000 - 60000 £ per year.
Location: Chiswick (Riverside Studio), London
Salary: Dependent on experience
Areen Design are an international interior design and procurement studio with over 40 years experience delivering high-end projects across hospitality, residential, and aviation sectors. Headquartered in London, we have a strong and growing presence in the Middle East – particularly within the Gulf – as well as ongoing projects across Europe and North Africa. We collaborate with top-tier operators, developers, consultants, and high-net-worth clients.
About the Role
We are seeking a detail-oriented Procurement Coordinator (FF&E) to manage the end-to-end procurement of FF&E and other purchased project items. This role is responsible for tendering, purchasing, shipping, and delivery to site, ensuring all items are delivered on time, within budget, and to the required quality standards. You will act as a key liaison between internal teams, suppliers, consultants and clients and may work across multiple projects depending on size and complexity.
What will you be doing?
- Budget & Commercial Management
- Work closely with suppliers, internal and external stakeholders, and clients to ensure project budgets are achieved
- Compile and manage detailed FF&E budgets and cost reports
- Negotiate with suppliers to secure the best commercial terms
- Support value engineering initiatives to meet financial and project requirements
- Project & Procurement Activities
- Prepare and issue tender and quotation enquiries and analyse returned pricing
- Review FF&E specifications for completeness and contractual compliance
- Prepare and issue purchase orders in line with company policies
- Expedite orders and monitor supplier performance to meet programme requirements
- Identify procurement risks and implement mitigation strategies
- Prepare and present project status reports to internal and external stakeholders
- Coordinate shop drawings, samples, bespoke FF&E items, and production inspections
- Undertake FF&E item take-offs from drawings and schedules
- Source and onboard new suppliers as required
- Liaise with external consultants when necessary
- Logistics & Delivery
- Coordinate shipping and logistics with freight forwarders and suppliers
- Ensure goods are manufactured, shipped, and installed in line with project timelines
- Work closely with logistics teams to manage both direct and indirect shipments
- Client & Stakeholder Management
- Attend project meetings and present progress updates, budgets, and reports
- Act as a direct point of contact for client teams
- Maintain clear and consistent communication with project leads and stakeholders
- Manage and support Procurement Assistants to ensure high-quality outputs
- Share knowledge across the team to promote consistent standards and best practices
- Coordinate supplier payments with Accounts
- Maintain accurate records of transactions and procurement documentation
Hands-on experience in FF&E procurement and purchasing, ideally on hospitality projects. Skilled in preparing tenders, analysing supplier quotes and negotiating commercial terms. Experience reviewing FF&E specs and preparing reports for project teams. Strong track record in purchase orders, progress trackers and FF&E BOQs. Coordinating shop drawings, finish samples and supplier communications. Liaising with consultants, suppliers and project teams to keep projects on track. Proactive in finding alternative suppliers and supporting value engineering proposals. Knowledge of contract administration and global materials & furniture suppliers. Strong problem-solving skills and flexible approach to project requirements. Excellent time management and ability to work within budgets. Confident, clear, and professional communication skills.
Procurement Coordinator FFE employer: Areen
Contact Detail:
Areen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Coordinator FFE
✨Tip Number 1
Network like a pro! Reach out to industry contacts, attend events, and join relevant groups. The more people you know in the procurement and design space, the better your chances of landing that dream job.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your past projects and achievements in FF&E procurement. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Ace the interview! Research Areen Design and come prepared with questions about their projects and values. Show them you’re not just interested in any job, but specifically in being part of their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Procurement Coordinator FFE
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Coordinator role. Highlight your experience in FF&E procurement and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention your problem-solving skills and experience with budgets.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to highlight your communication skills in your application. We love candidates who can clearly convey ideas and keep everyone in the loop!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Areen
✨Know Your FF&E Inside Out
Make sure you brush up on your knowledge of furniture, fixtures, and equipment (FF&E) procurement. Be ready to discuss specific projects you've worked on, the challenges you faced, and how you overcame them. This will show that you’re not just familiar with the terms but have hands-on experience.
✨Master the Art of Negotiation
Since negotiating with suppliers is a key part of the role, prepare examples of successful negotiations from your past experiences. Think about what strategies worked best for you and be ready to share these insights during the interview.
✨Showcase Your Project Management Skills
Be prepared to talk about how you manage multiple projects simultaneously. Highlight your time management skills and any tools or methods you use to keep everything on track. This will demonstrate your ability to handle the complexities of the role.
✨Communicate Clearly and Confidently
As a Procurement Coordinator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with friends or family to refine your communication style and ensure you come across as professional and approachable.
