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- Tasks: Manage procurement of FF&E items, ensuring timely delivery and budget compliance.
- Company: Areen Design, a leading international interior design and procurement studio.
- Benefits: Competitive salary based on experience and opportunities for professional growth.
- Why this job: Join a dynamic team and work on high-end projects across various sectors.
- Qualifications: Experience in FF&E procurement and strong negotiation skills required.
- Other info: Collaborative environment with a focus on innovation and quality.
The predicted salary is between 36000 - 60000 £ per year.
Location: Chiswick (Riverside Studio), London
Salary: Dependent on experience
Who are Areen Design?
Areen Design are an international interior design and procurement studio with over 40 years experience delivering high-end projects across hospitality, residential, and aviation sectors. Headquartered in London, we have a strong and growing presence in the Middle East – particularly within the Gulf – as well as ongoing projects across Europe and North Africa. We collaborate with top-tier operators, developers, consultants, and high-net-worth clients.
About the Role
We are seeking a detail-oriented Procurement Coordinator (FF&E) to manage the end-to-end procurement of FF&E and other purchased project items. This role is responsible for tendering, purchasing, shipping, and delivery to site, ensuring all items are delivered on time, within budget, and to the required quality standards. You will act as a key liaison between internal teams, suppliers, consultants and clients and may work across multiple projects depending on size and complexity.
What will you be doing?
- Budget & Commercial Management
- Work closely with suppliers, internal and external stakeholders, and clients to ensure project budgets are achieved
- Compile and manage detailed FF&E budgets and cost reports
- Negotiate with suppliers to secure the best commercial terms
- Support value engineering initiatives to meet financial and project requirements
- Project & Procurement Activities
- Prepare and issue tender and quotation enquiries and analyse returned pricing
- Review FF&E specifications for completeness and contractual compliance
- Prepare and issue purchase orders in line with company policies
- Expedite orders and monitor supplier performance to meet programme requirements
- Identify procurement risks and implement mitigation strategies
- Prepare and present project status reports to internal and external stakeholders
- Coordinate shop drawings, samples, bespoke FF&E items, and production inspections
- Undertake FF&E item take-offs from drawings and schedules
- Source and onboard new suppliers as required
- Liaise with external consultants when necessary
- Logistics & Delivery
- Coordinate shipping and logistics with freight forwarders and suppliers
- Ensure goods are manufactured, shipped, and installed in line with project timelines
- Work closely with logistics teams to manage both direct and indirect shipments
- Client & Stakeholder Management
- Attend project meetings and present progress updates, budgets, and reports
- Act as a direct point of contact for client teams
- Maintain clear and consistent communication with project leads and stakeholders
- People & Team Collaboration
- Manage and support Procurement Assistants to ensure high-quality outputs
- Share knowledge across the team to promote consistent standards and best practices
- Financial Administration
- Coordinate supplier payments with Accounts
- Maintain accurate records of transactions and procurement documentation
Essential Skills & Experience
- Hands-on experience in FF&E procurement and purchasing, ideally on hospitality projects
- Skilled in preparing tenders, analysing supplier quotes and negotiating commercial terms
- Experience reviewing FF&E specs and preparing reports for project teams
- Strong track record in purchase orders, progress trackers and FF&E BOQs
- Coordinating shop drawings, finish samples and supplier communications
- Liaising with consultants, suppliers and project teams to keep projects on track
- Proactive in finding alternative suppliers and supporting value engineering proposals
- Knowledge of contract administration and global materials & furniture suppliers
- Strong problem-solving skills and flexible approach to project requirements
- Excellent time management and ability to work within budgets
- Confident, clear, and professional communication skills
Procurement Coordinator FFE in London employer: Areen
Contact Detail:
Areen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Coordinator FFE in London
✨Tip Number 1
Network like a pro! Reach out to industry contacts, attend events, and connect with people on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills in FF&E procurement can add value. We want you to shine!
✨Tip Number 3
Practice your pitch! Be ready to explain your experience in procurement and how you've tackled challenges in past roles. Confidence is key, so let your passion for the industry show through.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining our team at Areen Design.
We think you need these skills to ace Procurement Coordinator FFE in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement Coordinator role. Highlight your experience in FF&E procurement and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don't forget to mention your experience with budget management and supplier negotiations.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to highlight your communication skills in your application. We love candidates who can clearly convey ideas and keep everyone in the loop!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application quickly. Don’t miss out on this opportunity!
How to prepare for a job interview at Areen
✨Know Your FF&E Inside Out
Make sure you brush up on your knowledge of furniture, fixtures, and equipment (FF&E) procurement. Be ready to discuss specific projects you've worked on, the challenges you faced, and how you overcame them. This will show that you have hands-on experience and a solid understanding of the industry.
✨Master the Art of Negotiation
Since negotiating with suppliers is a key part of the role, prepare examples of successful negotiations you've conducted in the past. Think about how you secured better terms or managed to stay within budget. This will demonstrate your ability to achieve the best commercial outcomes for the company.
✨Showcase Your Project Management Skills
Be ready to talk about how you've managed multiple projects simultaneously. Highlight your time management skills and how you ensure that all items are delivered on time and within budget. Use specific examples to illustrate your organisational abilities and attention to detail.
✨Communicate Like a Pro
As a Procurement Coordinator, you'll need to liaise with various stakeholders. Practice clear and professional communication techniques. Prepare to discuss how you've maintained consistent communication with clients and project teams in the past, as this will be crucial for success in the role.
