Billing Specialist (Oslo or London)

The primary objective of the Billing Specialist is to ensure the accurate and efficient transition of commercial deals from the point of sale to revenue recognition and cash collection. This role is crucial for maintaining data integrity across our core financial systems (Salesforce, Younium, Xledger) by proactively engaging with sales teams before deals are finalized.

This specialist will serve as the operational link between the Finance, Sales, Revenue Operations, and Accounting functions, optimizing the Q2C process to free up valuable time for the Financial Accounting team and ensure accurate Annual Recurring Revenue (ARR) calculations and timely invoicing.

• Data Integrity & Process Efficiency: Proactively manage and validate required deal data in Salesforce pre-Closed Won stage to ensure seamless, automated flow into Younium and Xledger for accurate ARR registration, invoicing, and revenue recognition.
• End-to-End Ownership: Take full operational ownership of the Q2C lifecycle, from initial contract data quality through to invoicing and final cash collection.

On a typical day, you will:

• Ensure accuracy and completeness of all necessary fields (e.g., product codes, pricing, discounts, dates, terms, billing frequency) in line with financial requirements.
• Collaborate with Sales and Revenue Operations to proactively correct deal information, preventing errors.
• Own data flow and registration of deals in Younium (Subscription Management Tool), ensuring accurate representation of ARR and Professional Services.
• Manage and execute global invoicing for subscription and services revenue accurately and timely.
• Manage accounts receivable and cash collection, including actively following up on overdue payments to minimize DSO.
• Serve as the primary contact for internal and external invoice and payment status queries.

What We're Looking For:

• Practical Q2C lifecycle knowledge from deal to cash.
• High attention to detail and emphasis on strong execution/confidence.
• Proficient in Salesforce and subscription tools (e.g., Younium) for deal and subscription data management.
• Must understand subscription/services invoicing and AR processes to ensure timely, accurate billing and reduced DSO.
• Ability to validate pricing, terms, and billing structures for correct ARR/revenue reporting.
• Effective collaboration with Sales, Revenue Operations, Finance, and Accounting for smooth quote‐to‐cash execution, communicating expectations clearly to prevent issues.
• Balances responsiveness with disciplined prioritization to meet core delivery commitments.
• Confidence and curiosity about systems, leveraging technology for accuracy, efficiency, and scalability, and open to new ways of working.
• Desire and willingness to optimise processes to support sustainable and scalable growth.

About Ardoq:

Ardoq is a bold, caring and driven SaaS company that’s redefining enterprise architecture - turning static diagrams into dynamic, real‐time blueprints that empower smarter, data‐driven decisions. Founded in Oslo in 2013, we’ve consistently been named a Leader in Gartner’s Magic Quadrant for Enterprise Architecture Tools - five years in a row as of 2025.

We’re proudly cloud‐native, AI‐driven and fuelled by a culture built on bold thinking, kindness, and grit. We’re a truly global and diverse team, with employees representing over 49 countries - working together to help organisations drive meaningful transformations.

Some of our customers include Fortune 500 names like ExxonMobil, British Telecom, and ETH Zurich - who trust Ardoq to power their critical transformation journey.

Perks & Benefits:

• Employee Stock Options - share in Ardoq’s success as we grow together.
• 25 days annual leave offered globally.
• Enhanced parental leave available globally to support you and your family.
• Retirement and insurance benefits, including travel, health, disability and life insurance.
• Annual learning budget to support your growth and development.
• A hybrid working policy: 3 days per week from one of our centrally located offices (London, Oslo, or New York).

How To Apply:

Send us your CV - we’d love to hear from you. Our hiring process typically includes 3 - 4 interview stages: Intro screen → chat with hiring manager → case interview → meet with the team. We’ll be in touch within 1 week of each step and whether it’s a yes or no, you’ll get thoughtful feedback.

Final Note:

At Ardoq, every teammate has a voice. Whether you love tackling enterprise‐scale challenges or improving how companies run, you’ll not only belong, you’ll impact, grow, and make work meaningful.