Procurement Analyst (6 Month FTC)

Location: London/Hybrid (Typically 1 day required in the office)

Type: Full time/Fixed Term (6 Months)

At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity. Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own. Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working.

What we can offer:

• Employer pension contribution of 10% (providing you, the Employee provides 5%)
• Good work life balance - flexibility to suit you
• Competitive salary
• Life Assurance at X4 of your base salary
• Group Income Protection
• Generous Annual Leave entitlement
• Private Medical Insurance
• Group annual bonus scheme

Purpose of the Role:

The procurement department is responsible for the control and oversight of over £60m worth of spend on suppliers for Ardonagh Specialty Limited. This role provides operational and analyst support to the Procurement Department, aiming to increase compliance with procurement policy and processes, and ensure effective spend against the balance of risk on the suppliers of services and goods.

Contract Management System (CMS):

• The operation of ensuring Supplier contracts are correctly stored with all associated Meta Data to ensure effective management and governance.
• Managing supplier digital annual due diligence process for new suppliers.
• Reporting on current on-boarding supplier workstreams to ensure any delays are highlighted to the relevant departments.

Procuring Goods and Services:

• Supporting the delivery of procuring/renewing new goods and services in establishing cost effective contracts for the Company from renewals to RFPs.
• The management of specific suppliers owned by Procurement.
• Supporting Merger and Acquisition activity relating to Supplier Contracts.
• Supporting any supplier contract termination and novation activities.

General:

• The production of Management Information on which business decisions can be made.
• Supporting the maintenance of Procurement Standard Operating Procedures, Work Procedures and Templates.
• Managing the monthly spend report to ensure it is aligned with the CMS.
• Reporting on spend data up to Director and wider team.
• General support as required by the Procurement Director.
• Identify and implement cost saving opportunities.
• Providing support and direction to the business segments in all matters Procurement.
• Mitigating and managing supplier risks.

Day to Day Tasks Involved:

• Full ownership & Subject Matter Expert (SME) for the contract management system (CMS).
• Maintain tools used within the Procurement function such as the Contract Management (CMS) systems, due diligence software and contract management database.
• Managing supplier contract renewals and negotiating to obtain commercial advantage.
• Working with the business areas to identify purchasing requirements and working within the Procurement and Supplier Management Framework whilst following the Procurement Standard Operating Processes to procure goods and services.
• Understanding how suppliers are categorised in the CMS and its importance to Ardonagh Specialty Limited.
• Advising the business on what due diligence is required surrounding purchases.
• Finding ways to automate certain processes to aid productivity & performance.
• Help cover Procurement Administrative activities for annual leave/sick leave.
• Chairing meetings with key stakeholders on procurement activities.
• Emailing internal teams to help improve compliance with procurement processes.
• Understanding & following procurement policies & procedures.
• Attending supplier and internal scoping meetings.
• Coordinate and resolve the Specialty procurement inbox queries.
• Provide system administration and management of credit checking systems, such as Dun & Bradstreet.
• Writing and maintaining working instructions in conjunction with the procurement team.
• Assess business needs by coordinating and prioritising own workload to meet deadlines and ensure efficiency of the business.
• CPD for career progression in becoming a Procurement professional.
• Develop and undertake review of procedures which are used within the Procurement department and external processes.
• Understanding the broader controls processes that impact Procurement including, but not limited to; Delegate Authority, Authorised Signatures, the Ardonagh Accountability Framework, etc.
• Managing the contract and risk approval process.

Key Role Accountabilities:

• Good analytical skills with close attention to detail.
• Good IT skills particularly in Excel, Microsoft Word, and Outlook.
• Understand and interpret information.
• Risk Management.
• Regulated requirements of the FCA and ICO impacting Ardonagh Specialty Ltd.

Business Expertise:

• Effective written and oral communication skills.
• Coordinate and prioritise own workload to work independently.
• Ability to build and manage strong relationships internally and externally.
• Driving continuous improvement and innovation.
• Able to investigate the root cause of a problem and rectify it as required.

Building self-insight & relationships:

• Strong relationships with onshore and offshore teams.
• Build and maintain relationships with senior internal stakeholders.
• Excellent team working and interpersonal skills.
• Ability to adopt a systematic approach to tasks and to work within set processes.
• All round team player and proactive.
• Approachable, good listener, easy to talk to.
• Negotiation skills.

Education:

• Degree level in Accounting/Finance, Engineering, Mathematics, Economics or similar level, role-relevant qualification, or equivalent experience in industry.
• GCSE standard with GCSE Maths & English Grade C or above (or equivalent).
• Specialised Knowledge – Procurement, IT Services and regulation.
• Skills – Negotiation, Supplier Relationship.
• Professional Certification – CIPS (Chartered Institute of Purchasing and Supply) or equivalent or experience in industry.

Experience (nice to have):

Experience in a Procurement or Purchasing role in the Financial Services sector.

Interview Process:

Submit your application with your CV, emphasising your skills and experience related to the job. Our Talent Acquisition team will then arrange a call where they can tell you more about the role and the team. We want to learn about your motivation and goals, what you can bring to Ardonagh Specialty, and answer any immediate questions. If successful, you will generally be invited to engage in a 1-hour interview with the Hiring Manager and selected team members, via Teams or in person. We will discuss our technologies, key skills, and team dynamics and provide further opportunity to ask any questions. This is your chance to voice your thoughts on the role and we will outline our expectations and ensure this role aligns with your ambitions for the future. Depending on the role, you may be invited to attend a second stage interview with further members of the team.

If successful or unsuccessful, we always try and move quickly in presenting an offer or providing feedback. We truly value the diversity of our teams and as a Group, we are committed to supporting and welcoming individuals from all backgrounds, as we appreciate every perspective is a significant part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.