Executive Assistant

Location: London/Hybrid (Typically 2/3 days in the office)

Type: Full time – Permanent

At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity.

Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own.

Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working. If you are looking to join a thriving, energetic business with exciting plans, this role could be an ideal fit for you.

What we can offer:

• Inclusive culture with apprenticeships, study support, participation in our annual Spotlight Awards, Community Trust, Sports Teams, office socials, events and more.
• Access to wellbeing programs and fantastic discounts across many big-name businesses including supermarkets, gym memberships, restaurants, and healthcare cash plans.
• Employer pension contribution of 10% (providing you, the Employee provides 5%).
• Good work life balance - flexibility to suit you.
• Competitive salary.
• Life Assurance at X4 of your base salary.
• Group Income Protection.
• Generous Annual Leave entitlement.
• Private Medical Insurance.
• Group annual bonus scheme.

Manager says:

We are looking for an exceptionally organised individual who can offer an exemplary level of EA support to the CEO and CCO, operating as the pain point of contact and gateway for the CEO and CCO, creating efficiencies and time processes.

What you will do:

• Ensure the CEO & CCO are in the right place at the right time, with the right papers and fully briefed.
• Work as part of a team and ensure consistency, best practice and relevant communication across the business.
• Travel bookings and production of itineraries for travel.
• Submission of expenses.
• Production and circulation of meeting agendas and reports.
• Timely and accurate completion of meeting minutes.
• Coordination of client visits.
• Other ad-hoc administrative duties.
• Extensive diary management and coordination of meetings.
• Minuting meetings where required and producing accurate minutes in a timely manner.
• Organising entertainment and team incentives where necessary.
• Managing the workstreams, diarising/prioritising reminders of outstanding issues/tasks and ensuring these are followed up.
• Liaising with internal stakeholders for updates on current business and relaying these to the CEO & CCO.
• Ensuring that the CEO & CCO are fully briefed, and all activities are completed with documentation available for their meetings.
• Other ad-hoc administrative duties.

What you will bring:

• A confident and friendly self-starter with positive can-do attitude.
• Ability to work autonomously and as part of a team.
• Ability to work to tight deadlines, sometimes at short notice.
• First class communication and presentation skills.
• Ability to take on new projects and ensure they are completed to a high standard.
• Ability to work in a paperless environment.
• Proactive and flexible.
• Confidential and trustworthy.
• Personable and approachable.
• Organised.

Qualifications & Experience:

• Min 3-5 years’ experience working at C Suite/Board level.
• Min 8-10 years working as PA/E.
• Relevant industry experience (Insurance Financial Services) market knowledge is essential.
• Experience co-ordinating client events, exec offsite and all logistics.
• Experience of booking complex travel arrangements with contingency planning, visa and expense claiming.
• Experience in extensive, proactive diary management in a fast-paced environment and used to managing changing priorities.
• Advance knowledge of Microsoft packages, particularly PowerPoint, Word, and O365.
• General knowledge of insurance industry.
• Excellent oral and written communication skills.
• Excellent organisation skills.
• Ability to prioritise workload.

Think you don’t meet every requirement? We are dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive. If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might just be the right fit for the job, or other opportunities we may have within the wider Group.

Interview Process:

At Ardonagh Specialty, we have a straightforward interview process to ensure the best fit for both you and the company:

• Submit your application with your CV, emphasising your skills and experience related to the job.
• Our Talent Acquisition team will then arrange a call where they can tell you more about the role and the team. We want to learn about your motivation and goals, what you can bring to Ardonagh Specialty, and answer any immediate questions.
• If successful, you will generally be invited to engage in a 1-hour interview with the Hiring Manager and selected team members, via teams or in person. We will discuss our technologies, key skills, and team dynamics and provide further opportunity to ask any questions.
• This is your chance to voice your thoughts on the role and we will outline our expectations and ensure this role aligns with your ambitions for the future.
• Depending on the role, you may be invited to attend a second stage interview with further members of the team.
• If successful or unsuccessful, we always try and move quickly in presenting an offer or providing feedback.

We truly value the diversity of our teams and as a Group, we are committed to supporting and welcoming individuals from all backgrounds, as we appreciate every perspective is a significant part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.