Company Secretarial Assistant (9 Month FTC)

Location: London/Hybrid (Typically 2/3 days in the office)

Type: Full time – 9 Months Fixed Term Contract

At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity. Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own. Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working.

What we can offer:

• Inclusive culture with apprenticeships, study support, participation in our annual Spotlight Awards, Community Trust, Sports Teams, office socials, events and so much more.
• Access to wellbeing programs, fantastic discounts across many big-name businesses including supermarkets, gym memberships, restaurants, and healthcare cash plans.
• Employer pension contribution of 10% (providing you, the Employee provides 5%).
• Good work life balance - flexibility to suit you.
• Competitive salary.
• Life Assurance at X4 of your base salary.
• Group Income Protection.
• Generous Annual Leave entitlement.
• Private Medical Insurance.
• Group annual bonus scheme.

Are you a Company Secretarial Assistant with experience working in a fast-paced and complex environment? Do you want to work for one of the world’s leading independent insurance brokers, where you have the flexibility to work virtually at home? Then this role is perfect for you!

The Ardonagh Group are currently recruiting a Company Secretarial Assistant to join our growing team. This position will be primarily responsible for assisting with the maintenance of our UK and international entities, ensuring the timely completion of Companies House filings. You will also be providing meeting support and be involved in the full range of activities of the Cosec team.

Responsibilities:

• To assist in the functioning of the Corporate Secretariat so that it provides a comprehensive and highly effective company secretariat service for the Ardonagh Group of companies.
• Participation in the governance meeting cycle, including preparation and distribution of meeting packs and attending and minuting meetings.
• Ensuring the timely completion of Companies House filings and supporting non-UK entity management and filings.
• Assisting with the upkeep of corporate data and structure charts using Diligent Entities.
• Keeping governance documents up to date.
• Supporting the business with KYC compliance.
• Participating in ongoing legal entity rationalisation projects.
• Coordinating the annual accounts approvals process.
• Liaising closely with colleagues internally, including in other global teams.
• Undertaking miscellaneous duties and tasks.
• Supporting and leading ad-hoc projects.

Essential experience:

• A positive and proactive approach.
• A team player.
• Good organisational skills.
• Strong written communication skills.
• Accuracy and attention to detail.
• Discretion when handling confidential information.

Desirable experience:

• Up to 2 years’ experience as a Company Secretarial Assistant or similar.
• Previous experience within the financial services sector.
• Either part-qualified or seeking to study to be a chartered company secretary.

Equal Opportunities:

We are an equal opportunities Employer, dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive, bring their whole self to work, and reach their full potential. If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might just be the right fit for the job, or other opportunities we may have within the wider Group.

Interview Process:

• Submit your application with your CV, emphasising your skills and experience related to the job.
• Our Talent Acquisition team will then arrange a call where they can tell you more about the role and the team.
• If successful, you will generally be invited to engage in a 1-hour interview with the Hiring Manager and selected team members, via teams or in person.
• Depending on the role, you may be invited to attend a second stage interview with further members of the team.

Employment Checks:

We will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history, and a standard criminal record check.