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- Tasks: Coordinate projects, manage documentation, and support operational teams to ensure smooth delivery.
- Company: Dynamic company in the Midlands with a focus on operational excellence.
- Benefits: Up to £30,000 salary, bonus, pension, holidays, and more perks.
- Why this job: Be the key player in delivering impactful projects and enhancing your organisational skills.
- Qualifications: Strong communication skills and experience in project coordination or management.
- Other info: Fast-paced environment with opportunities for growth and development.
The predicted salary is between 24000 - 30000 £ per year.
Location: Midlands
Salary: Up to £30,000 depending on experience
Benefits: Bonus, pension, holidays plus many other benefits
Are you highly organised, proactive and great at keeping projects moving? Do you enjoy working with operational, commercial and supply chain teams to make sure everything runs smoothly? We are looking for a Projects Coordinator - Operations to play a key role in supporting our project teams and helping deliver a wide range of operational workstreams successfully and efficiently. If you thrive in a fast-paced environment and enjoy being the person who keeps everything on track, this is the role for you.
Responsibilities
- Owning and maintaining project reporting, client trackers and Arcus systems.
- Providing administrative support throughout planning, delivery and close out stages.
- Keeping SharePoint files and project documentation organised, accurate and up to date.
- Managing operational trackers, dashboards and internal/external reporting requirements.
- Collating asset data and updating Arcus and client systems.
- Preparing project close out packs including O&M manuals and certifications.
- Liaising with clients and external stakeholders on planning and coordination activities.
- Creating and distributing monthly/quarterly governance packs and dashboard data.
- Supporting the supply chain quoting and budget proposal process.
- Developing a strong understanding of project scopes, timelines, risks and outcomes.
- Producing high-quality presentation packs (PowerPoint, Word, Excel).
- Raising supply chain orders and supporting material/plant procurement.
- Communicating proactively with clients and third parties to aid project planning.
- Tracking stakeholder actions and coordinating working groups.
- Taking minutes in internal and external meetings.
- Working closely with Arcus central support teams on behalf of operational teams.
Governance & Control
You will also support essential governance activities, including:
- Ownership and governance of administrative systems and project portals.
- Ensuring project folders and documentation are managed to agreed standards.
Requirements
- Strong communication skills and the ability to build great relationships.
- Experience within projects, construction or facilities management.
- Experience working with third party suppliers.
- Excellent attention to detail and a commitment to quality.
- Knowledge of project planning admin processes and techniques.
- Understanding of project management methodology and risk awareness.
- Strong problem solving, stakeholder management and negotiation skills.
- Confident use of IT including SharePoint, Microsoft Office and reporting tools.
- Ability to work flexibly and travel as required (including occasional overnight stays).
To be considered for this position please submit your application via the 'apply' button.
Projects Coordinator - Operations employer: Arcus Solutions
Contact Detail:
Arcus Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Projects Coordinator - Operations
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Being able to articulate your thoughts clearly is key, especially when liaising with clients and stakeholders. Consider mock interviews to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Projects Coordinator - Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Projects Coordinator role. Highlight your experience in project management, communication skills, and any relevant tools you've used like SharePoint or Microsoft Office. We want to see how you fit into our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Be sure to mention your proactive approach and ability to keep projects on track, as these are key for us.
Showcase Your Attention to Detail: In your application, demonstrate your attention to detail. Whether it's through your CV formatting or the clarity of your cover letter, we appreciate candidates who take the time to ensure everything is accurate and well-presented.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for.
How to prepare for a job interview at Arcus Solutions
✨Know Your Projects Inside Out
Before the interview, make sure you thoroughly understand the projects mentioned in the job description. Familiarise yourself with project management methodologies and be ready to discuss how your experience aligns with their operational needs.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Use specific instances where your attention to detail made a difference in project outcomes.
✨Communicate Like a Pro
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've built relationships with clients and stakeholders in previous roles.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills. Think of challenges you've faced in project coordination and how you overcame them. Highlight your ability to negotiate and manage stakeholder expectations effectively.
