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For Companies At a Glance
- Tasks: Manage client relationships and subcontractor invoicing with precision.
- Company: Join Arcus FM, a leading facilities management company in Cirencester.
- Benefits: Enjoy a competitive salary, bonus, generous leave, and training sponsorship.
- Why this job: Be part of a supportive team focused on personal development and exceptional service.
- Qualifications: Strong MS Office skills and a knack for communication are essential.
- Other info: This is an entry-level, full-time role perfect for recent graduates.
The predicted salary is between 20318 - 26776 £ per year.
Overview
Arcus FM, Cirencester, England, United Kingdom
Account Administrator role at Arcus FM. Requisition ID: 2025-7598.
Location: Cirencester site. Apply today to join our team.
Responsibilities
- Responsible for the commercial delivery to the client, managing the relationship with our subcontractors and operational link
- Daily/weekly review and audit of sub-contractor application submission to agreed deadlines
- Processing Sub-contractor & supplier invoices through our in-house system with a high degree of accuracy
- Client invoicing through Verisae & Siclops with a high degree of accuracy
- Wip review
- Preparation of client specific reports
- Monitoring contractual billing deadlines, ensuring these are met
- Weekly/monthly sub-contractor conference calls to review submissions and resolve issues/rejections
- Raising Purchase orders to Sub-contractors
- Working to pre-determined daily, weekly and monthly KPIs
- Accurate & full recording of finance updates & notes on in-house and external software and portals
- Highlighting margin performance
- Providing exceptional customer service
- To ensure the sub-contractors are performing as per the contractual expectations
- All work orders for the client are invoiced within the agreed timeframes
Qualifications
- Strong MS Office skills together with knowledge of Excel (VLOOKUPs) Knowledge & Experience
- Understanding of soft facilities management.
- Experience of business systems preferably Verisae.
- Technical knowledge of property assets and their maintenance requirements
- Frequency of assets
- Understanding of certification/reports, to interpret supply chains dockets
- Understanding the importance for managing costs and expense, applying the necessary controls.
- Excellent communication skills and professional telephone manner
- Able to work as an individual and use own initiative and as part of a team
When You Join Us, You Will Receive
- Salary: up to £25,397 per annum
- 4% bonus, subject to achievement of targets
- 25 days annual leave + Bank Holidays.
- Group personal pension scheme of matched contributions between 5% and 6%
- Life Assurance
- Funded Training Sponsorship Scheme
- Discounts, vouchers, and financial aid programs
At Arcus we are passionate about individual development which is why we are proud to offer industry leading Learning & Development opportunities to our colleagues.
Don\’t miss out on this great opportunity, apply today by clicking on the apply button.
Job Details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Other
- Industries: Facilities Services
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Account Administrator employer: Arcus FM
Contact Detail:
Arcus FM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Account Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Verisae and Siclops. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your Excel skills, particularly VLOOKUPs, as they are crucial for managing data effectively. Consider taking an online course or watching tutorials to enhance your proficiency before the interview.
✨Tip Number 3
Prepare to discuss your experience with subcontractor management and invoicing processes. Think of specific examples where you successfully managed relationships or resolved issues, as this will showcase your relevant experience.
✨Tip Number 4
Research Arcus FM and their approach to facilities management. Understanding their values and how they operate will help you tailor your conversation during interviews and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Account Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Account Administrator role. Emphasise your proficiency in MS Office, particularly Excel, and any experience with business systems like Verisae.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of soft facilities management and your ability to manage subcontractor relationships. Use specific examples from your past experiences to demonstrate your skills and how they relate to the job.
Highlight Key Qualifications: In your application, clearly outline your qualifications that match the job description. Mention your communication skills, ability to work independently and as part of a team, and your understanding of financial management and reporting.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Account Administrator position.
How to prepare for a job interview at Arcus FM
✨Showcase Your MS Office Skills
Since the role requires strong MS Office skills, particularly in Excel, be prepared to discuss your experience with these tools. You might even want to mention specific functions like VLOOKUPs that you've used in previous roles.
✨Demonstrate Your Understanding of Facilities Management
Familiarise yourself with soft facilities management concepts. Be ready to explain how your knowledge can contribute to managing subcontractors and ensuring they meet contractual expectations.
✨Highlight Your Communication Skills
Excellent communication is key for this role. Prepare examples of how you've effectively communicated with clients or team members in the past, especially in resolving issues or rejections.
✨Prepare for KPI Discussions
Understand what KPIs are relevant to the role and think about how you have met or exceeded targets in previous positions. Be ready to discuss how you would approach achieving the KPIs set for this position.
