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- Tasks: Manage digital documents and support project teams in a fast-paced environment.
- Company: Join Perkins&Will, a leading design firm committed to innovation and sustainability.
- Benefits: Enjoy flexible working options and a diverse, inclusive workplace culture.
- Why this job: Be part of exciting projects while developing your skills in a collaborative setting.
- Qualifications: 3 years' experience in AEC, proficiency in EDMS, SharePoint, and strong communication skills required.
- Other info: Opportunity to assist with ISO audits and work on multiple projects simultaneously.
The predicted salary is between 28800 - 43200 £ per year.
This job description describes the key aspects of a Document Controller role within the practice. It is not an extensive list and may be subject to amendment from time to time at the sole discretion of P&W. The Document Controller will work closely with project teams and ensure the accurate distribution, collection, record, dispatch, and storage of incoming and outgoing digital information via the various projects' web-based electronic document management system. This position reports to the Senior QA Document Controller.
Overall Responsibilities:
- Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA stages.
- Maintain and develop project CDEs to ensure alignment with agreed protocols.
- Provide support, advice, and guidance/training to the project delivery team on the use of appropriate tools.
- Attend project meetings as requested.
- Produce and update Task/Master Information Delivery Plans / Information registers as project information is transmitted.
- Maintain and update relevant information standards in accordance with the project protocols.
- Provide document control quality assurance for information produced by the project team.
- Ensure meta data is accurate and complete when working in project EDMS.
- Manage multiple projects and organize time accordingly.
- Record receipt of incoming information (drawings, reports, specifications, etc.).
- Monitor and collect marked-up drawings in a timely manner.
- Issue and record return of comments to the original issuer.
- Liaise with project teams in relation to information exchange.
- File digital and hard copies (as received and issued).
- Assist with ISO Audits.
- Assist departments with digital files (on an ad hoc basis).
Requirements and Skills:
- Minimum 3 years’ experience performing a similar role in the AEC industry.
- Experience of using online EDMS systems such as Acconex, Asite, Viewpoint, BIM360 Docs.
- Solid experience of SharePoint, BIM360, MS Office suite (specifically Excel) is a must.
- Understanding of processes related to information exchange (ISO19650).
- Strong communication skills when working with internal and external project teams.
- Knowledge of Autodesk Construction Cloud services such as Design Collaboration is an advantage.
- Knowledge of Autodesk Revit is an advantage.
- Ability to prioritize and take initiative.
- Strong organizational skills.
- Assertive enough to ensure that information is correctly received, commented upon, and returned on time.
Perkins&Will are an equal opportunity employer and support talent from diverse backgrounds that bring experiences, viewpoints, and solutions that best serve our clients, community, and enrich our work environment.
Document Controller employer: Architecture co
Contact Detail:
Architecture co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as SharePoint and BIM360 Docs. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Brush up on your knowledge of ISO19650 processes related to information exchange. Understanding these standards will not only help you in the role but also demonstrate your commitment to quality assurance in document control.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple projects in the past. Be ready to discuss specific tools or methods you used to keep everything on track, as this is crucial for the Document Controller role.
✨Tip Number 4
Network with professionals in the AEC industry, especially those who have experience in document control. Engaging in conversations about best practices and challenges can provide valuable insights and may even lead to referrals for the position.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and the AEC industry. Emphasise your familiarity with tools like SharePoint, BIM360 Docs, and any other EDMS systems mentioned in the job description.
Craft a Strong Cover Letter: In your cover letter, explain why you are a great fit for the Document Controller role. Mention specific projects where you've successfully managed document control processes and how your skills align with the responsibilities outlined by Perkins&Will.
Highlight Relevant Skills: Clearly list your skills that match the job requirements, such as strong organisational abilities, communication skills, and experience with ISO19650 processes. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Architecture co
✨Know Your Tools
Familiarise yourself with the specific document management systems mentioned in the job description, such as SharePoint and BIM360 Docs. Be prepared to discuss your experience with these tools and how you've used them in previous roles.
✨Demonstrate Organisational Skills
As a Document Controller, strong organisational skills are crucial. Prepare examples of how you've managed multiple projects or maintained accurate records in the past. This will show your ability to prioritise tasks effectively.
✨Understand Information Exchange Processes
Brush up on ISO19650 and other relevant information exchange processes. Being able to articulate your understanding of these standards will demonstrate your expertise and readiness for the role.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially when discussing how you’ve liaised with project teams in the past to ensure smooth information exchange.
