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For Companies At a Glance
- Tasks: Manage vendor invoices, payments, and ensure compliance with financial regulations.
- Company: Join a dynamic finance team in a fast-paced environment.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a crucial process that keeps the company running smoothly.
- Qualifications: 1-3 years in Accounts Payable and strong Excel skills required.
- Other info: Ideal for self-motivated individuals who thrive under pressure.
The predicted salary is between 30000 - 48000 £ per year.
Job Purpose
This position is responsible for the company's P2P processes, ensuring timely and accurate processing of vendor invoices, expense reports, and payments. This role supports the finance department by maintaining organized records, reconciling accounts, and ensuring that all transactions comply with company policies and accounting standards.
Responsibilities
- Invoice Processing
Receive, review, and verify invoices and purchase orders. Match invoices to purchase orders and receiving documents. Enter approved invoices into the accounting system. Resolve discrepancies with vendors or internal departments. - Payments & Reconciliation
Prepare and process bi-monthly payment runs. Reconcile vendor statements and respond to vendor inquiries. Maintain accurate aging reports and ensure timely payment of obligations. - Recordkeeping & Reporting
Maintain organized AP files and documentation. Assist in month-end closing by providing AP reports and accruals. Support audits by providing documentation when required. - Compliance & Process Improvement
Ensure compliance with company policies and financial regulations. Assist with improving AP processes and system efficiencies. - Company Expenses
Review and verify employee expense reports for accuracy and compliance with company policies. Ensure appropriate receipts, approvals, and documentation are attached. Process reimbursements through the accounting or expense management system. Handle discrepancies and follow up with employees when clarification is needed. Prepare monthly expense-related reports for the finance team. Assist in month-end closing activities, including accruals for outstanding expenses.
Person Specification Requirements
Analytical thinking, working under pressure at month end and coping with tight deadlines is a must. Strong communication and interpersonal skills, ability to build relationships quickly. Ability to problem solve in an occasionally unstructured environment. Highly self-directed individual, with proven success in a rapid-growth, fast-paced, and dynamic environment. Ability to multitask and prioritize with strong sense of urgency. Excellent verbal and written communication skills. Self-motivated, proactive, and inquisitive - can turn thoughts into action. Strong organizational skills and attention to detail. Strong project management skills with a process mindset/continuous improvement mentality. Comfortable with change and quick learner of new skills, processes, tools, and accounting concepts. Strong computer skills, including excellence in Excel (pivot tables, lookups, etc.).
Essential Skills and Qualifications
1-3 years experience working in Accounts Payable. UK VAT compliance knowledge. Experience with working in a Global function.
Accounts Payable in Swindon employer: Archers Recruitment
Contact Detail:
Archers Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable in Swindon
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of P2P processes and UK VAT compliance. We want you to be ready to impress with your analytical thinking and problem-solving skills when they ask about handling discrepancies or tight deadlines.
✨Tip Number 3
Show off your Excel skills! Be ready to discuss how you've used pivot tables and lookups in past roles. We know these skills are crucial for the accounts payable position, so let’s make sure you highlight them!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Accounts Payable in Swindon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Accounts Payable and any relevant skills. We want to see how your background aligns with the job description, so don’t be shy about showcasing your expertise in invoice processing and compliance!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your analytical thinking and ability to work under pressure, as these are key for this role.
Show Off Your Skills: Don’t forget to highlight your strong computer skills, especially in Excel. If you’ve got experience with pivot tables or lookups, let us know! We love candidates who can bring their tech-savvy skills to the table.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Archers Recruitment
✨Know Your Numbers
Brush up on your knowledge of UK VAT compliance and any relevant accounting standards. Be prepared to discuss how you've handled invoices, reconciliations, and payments in your previous roles. This shows you’re not just familiar with the processes but can also apply them effectively.
✨Showcase Your Problem-Solving Skills
Think of specific examples where you've resolved discrepancies or improved processes in your past jobs. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your analytical thinking and ability to work under pressure.
✨Communicate Clearly
Strong communication skills are key for this role. Practice explaining complex financial concepts in simple terms. During the interview, be sure to ask clarifying questions if needed, showing that you’re engaged and eager to understand the company’s processes.
✨Demonstrate Organisational Skills
Prepare to discuss how you keep your work organised, especially when managing multiple tasks and tight deadlines. Bring examples of how you’ve maintained accurate records and managed your time effectively in a fast-paced environment. This will highlight your attention to detail and project management skills.
