Office Manager/Registrar in Chesterfield

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Ascension Catholic Church is seeking a highly organized, welcoming, and mission-driven Office Manager / Registrar to oversee the daily operations of the parish office and maintain accurate parish records. This leadership role ensures efficient administrative systems, proper sacramental documentation, and clear communication within the parish community. The Office Manager / Registrar supports the pastor, parish staff, and parishioners while fostering a professional, faith-filled environment aligned with the mission of the Catholic Church.

Job Responsibilities

• Serve as the primary point of contact for parishioners, visitors, and community members, providing courteous and professional assistance.
• Oversee daily parish office operations to ensure organization and efficiency.
• Maintain the parish master calendar, staff schedules, and facility reservations.
• Prepare and coordinate parish communications, including bulletins, newsletters, announcements, and correspondence.
• Develop and maintain organized filing systems (physical and digital).
• Manage office supplies, equipment, and vendor relationships.
• Provide administrative support to the pastor and parish leadership team.
• Manage parishioner registration and maintain the parish database with accuracy and confidentiality.
• Maintain official sacramental records (Baptism, First Communion, Confirmation, Marriage) in accordance with diocesan guidelines.
• Prepare sacramental certificates, sponsor verification letters, and official documentation.
• Assist parishioners with sacramental paperwork and record requests.
• Ensure secure archival and proper record retention practices.
• Assist with bookkeeping functions, including recording donations, processing invoices, preparing deposits, and maintaining financial documentation.
• Support payroll coordination and routine financial reporting as assigned.
• Process incoming mail, payments, and financial correspondence in a timely manner.
• Generate database reports and maintain accurate parish data.

Job Requirements

• Practicing Catholic in good standing preferred.
• High school diploma required; associate degree or equivalent experience preferred.
• Prior experience in office management, registrar duties, parish administration, or nonprofit administration strongly preferred.
• Proficiency in Microsoft Office, Google Workspace, and parish management/database systems.
• Strong organizational skills with attention to detail and accuracy.
• Understanding of Catholic Church structure, terminology, and sacramental practices.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.