We have an exciting opportunity for a highly skilled and experienced administrator to manage the Parish office, working closely with Rev Father Benedict Ogbuevule CSSp at St Mary & John Parish, 171 Crow Lane East, Newton-le-Willows, WA12 9UD. The successful candidate is responsible for all parish routine matters.
About the Role
The Parish Administrator will provide high-quality administrative and financial support to ensure the smooth running of day-to-day parish operations. Key responsibilities include maintaining parish registers, parish admin and issuing certificates for baptisms, weddings, funerals, and other sacramental records. Producing weekly newsletters, liaising with parishioners, contractors and Archdiocesan Officers. The successful candidate will also be required to use accounting software, experience in Xero preferred.
Day to Day Responsibilities
- Manage all incoming email, telephone calls and enquiries from visitors, liaising with the Parish Priest and other personnel where appropriate.
- To undertake general administration duties including filing, photocopying, printing, creating and archiving records.
- To ensure the parish office is maintained in an orderly manner, ensuring that all records are secure, confidential, up to date and archived when necessary.
- To inform the Parish Priest in all aspects of work where there are concerns regarding security or safety to presbytery workers, volunteers or parish members.
- To assist and fully support the Parish Priest and the Pastoral Team in the completion of related objectives for the Parish and deanery. Parish Administration Responsibilities
- Issue certificates and documents relating to baptisms, weddings, funerals, masses and maintain Parish registers and records in a presentable manner.
- To monitor petty cash in the Parish, make payments for items as requested by the Parish Priest and maintain a record of receipts.
- To order stationery and maintain an inventory of office requisites, church publications and other parish resources/materials in conjunction with the Parish Priest.
- To update the Parish website ensuring that the information available is accurate at all times relating to parish events, activities, service times and any other appropriate information.
- Co-ordinate meetings by preparing agendas and typing and distributing any minutes in a timely manner.
- To liaise with clergy, parishioners, volunteer workers, funeral directors, school staff and the general public,
- Assisting with enquires where practically possible and referring them to the Parish Priest where appropriate.
Financial Responsibilities
- To maintain and update the parish financial records (paper and electronic) in accordance with parish administration procedures ensuring all records are maintained accurately, ensuring all parish financial information remains confidential in accordance with GDPR.
- To complete parish cash sheets showing transaction of monies coming in and out of the parish for submission to the Diocesan accounting system and accountants.
- Processing vocational accounts, receipts and expenses as appropriate, including liaising with the accounts payable team where necessary.
- To liaise with the accounts team where necessary to ensure any gift aid monies received and processed by volunteers has been accurately recorded on the parish cash sheet before being submitted.
- To pay invoices and bills authorised by the Parish Priest and produce cheques for signature where appropriate.
- To bank monies received on a weekly basis in agreement with the Parish Priest.
- Where necessary, set up standing orders and direct debits from the parish account and respond to hire purchases as requested.
- Undertake any other parish accounting requirements as directed by the parish priest or diocesan accountants
General
- To assist and fully support the Parish Priest in the completion of related objectives for the Parish and deanery.
- Where necessary, attend, support and contribute to in house and external training programmes to aid continuous individual development.
- At all times act in a professional and appropriate manner and actively promote the ethos of the Archdiocese of Liverpool.
- To undertake such other duties as may reasonably be required of you that are commensurate with your level of responsibility and experience.
Qualifications:
Essential
Good standard of general education
Excellent verbal and written skills
Desirable
International Certificate of Digital Literacy or equivalent (i.e., CLAIT Level I or II or RSA Level III) or equivalent experience
Experience:
Essential
Experience of working in a similar administrative role/undertaking a broad range of administrative tasks
Experience of working in a busy office environment.
Experience of managing petty cash and recording income and
Expenditure including maintaining electronic and paper based financial records
Desirable
Previous experience of Xero accounting system or other accounting system and bookkeeping
Experience of managing petty cash, invoices and expenses
Basic experience of financial spreadsheets
Experience of maintaining and updating websites
Skills and Knowledge:
Essential
Excellent telephone, face to face communication skills
To be a team player with the ability to develop effective working relationships with clergy, volunteers, parishioners, schools, other diocesan staff and general public.
Excellent time management skills with the ability to organise and prioritise your workload to meet deadlines.
Ability to work unsupervised and use own initiative
IT Literate with a working knowledge and application of Microsoft Office
(Word, Excel) and email
Desirable
Ability to update websites and maintain social media accounts
Knowledge of local parish community
Personal Attributes:
Essential
A commitment to the ethos and mission of the Roman Catholic Church
An appreciation of the need for sensitivity and confidentiality
Flexible work attitude towards tasks undertaken
A proven ability to engage sensitively with vulnerable people
A strong desire to help and assist people
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Parish Administrator (Admin and Finance) employer: Archdiocese of Liverpool
The Archdiocese is an exceptional employer that prioritises the well-being of its employees while fostering a supportive and collaborative work culture. As a Health and Safety Officer, you will have the opportunity to make a meaningful impact across our parishes and diocesan properties, ensuring safe environments for all. With a commitment to professional development and a focus on compliance, we offer a unique chance to grow your expertise in health and safety within a community-oriented organisation.
