At a Glance
- Tasks: Manage parish office operations and provide administrative and financial support.
- Company: St Mary & John Parish, a welcoming community in Newton-le-Willows.
- Benefits: Gain valuable experience in administration and finance while serving the community.
- Other info: Join a supportive team and enjoy a fulfilling role in a vibrant parish.
- Why this job: Make a difference in your local community while developing essential skills.
- Qualifications: Strong organisational skills and experience with accounting software preferred.
We have an exciting opportunity for a highly skilled and experienced administrator to manage the Parish office, working closely with Rev Father Benedict Ogbuevule CSSp at St Mary & John Parish, 171 Crow Lane East, Newton-le-Willows, WA12 9UD. The successful candidate is responsible for all parish routine matters.
The Parish Administrator will provide high-quality administrative and financial support to ensure the smooth running of day-to-day parish operations. Key responsibilities include maintaining parish registers, parish admin and issuing certificates for baptisms, weddings, funerals, and other sacramental records. Producing weekly newsletters, liaising with parishioners, contractors and Archdiocesan Officers. The successful candidate will also be required to use accounting software, experience in Xero preferred.
Day to Day Responsibilities
- Manage all incoming email, telephone calls and enquiries from visitors, liaising with the Parish Priest and other personnel where appropriate.
- Undertake general administration duties including filing, photocopying, printing, creating and archiving records.
- Ensure the parish office is maintained in an orderly manner, ensuring that all records are secure, confidential, up to date and archived when necessary.
- Inform the Parish Priest in all aspects of work where there are concerns regarding security or safety to presbytery workers, volunteers or parish members.
- Assist and fully support the Parish Priest and the Pastoral Team in the completion of related objectives for the Parish and deanery.
Parish Administration Responsibilities
- Issue certificates and documents relating to baptisms, weddings, funerals, masses and maintain Parish registers and records in a presentable manner.
- Monitor petty cash in the Parish, make payments for items as requested by the Parish Priest and maintain a record of receipts.
- Order stationery and maintain an inventory of office requisites, church publications and other parish resources/materials in conjunction with the Parish Priest.
- Update the Parish website ensuring that the information available is accurate at all times relating to parish events, activities, service times and any other appropriate information.
- Co-ordinate meetings by preparing agendas and typing and distributing any minutes in a timely manner.
- Liaise with clergy, parishioners, volunteer workers, funeral directors, school staff and the general public, assisting with enquiries where practically possible and referring them to the Parish Priest where appropriate.
Financial Responsibilities
- Maintain and update the parish financial records (paper and electronic) in accordance with parish administration procedures ensuring all records are maintained accurately, ensuring all parish financial information remains confidential in accordance with GDPR.
- Complete parish cash sheets showing transaction of monies coming in and out of the parish for submission to the Diocesan accounting system and accountants.
- Process vocational accounts, receipts and expenses as appropriate, including liaising with the accounts payable team where necessary.
- Liaise with the accounts team where necessary to ensure any gift aid monies received and processed by volunteers has been accurately recorded on the parish cash sheet before being submitted.
- Pay invoices and bills authorised by the Parish Priest and produce cheques for signature where appropriate.
Parish Administrator (Admin and Finance) in London employer: Archdiocese of Liverpool
The Archdiocese is an exceptional employer that prioritises the well-being of its employees while fostering a supportive and collaborative work culture. As a Health and Safety Officer, you will have the opportunity to make a meaningful impact across our parishes and diocesan properties, ensuring safe environments for all. With a commitment to professional development and a focus on compliance, we offer a unique chance to grow your expertise in health and safety within a community-oriented organisation.
