At a Glance
- Tasks: Provide strategic support to executives and manage complex priorities with digital tools.
- Company: Join a collaborative company that inspires progress and innovation.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Great opportunity for career growth in a supportive and innovative culture.
- Why this job: Be the backbone of leadership and make a real impact in a fast-paced setting.
- Qualifications: A-Levels or higher education; experience supporting senior executives preferred.
The predicted salary is between 36000 - 60000 £ per year.
With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable PossibilitySM.
To provide comprehensive administrative and strategic support to the executive, enabling the executive to focus on high-impact leadership responsibilities. The Executive Assistant will operate with a high degree of autonomy, professionalism, and discretion, and will be adept at managing complex priorities, leveraging digital tools such as Microsoft Copilot to enhance productivity and decision-making.
Skills / Competencies- Advanced Microsoft Office and digital collaboration tools (Teams, SharePoint, Copilot)
- Strong analytical and problem‐solving skills
- Excellent written and verbal communication
- High emotional intelligence and discretion
- Ability to manage multiple priorities under pressure
- Strong relationship‐building and stakeholder management skills
- A-Levels / Higher Education
- Proven experience supporting C‐suite or senior executives
- Experience in a fast‐paced, high‐stakes environment
- Familiarity with the London Insurance market is desirable, but not essential
- Executive‐Level Diary Management and Organisation
- Manage complex calendars, including high‐level internal and external engagements
- Monitor and triage executive inboxes, flagging strategic priorities
- Coordinate national and international travel, including itineraries and logistics
- Maintain executive files and ensure information is readily accessible
- Maintain and update a high‐level stakeholder contact database
- Draft and edit correspondence, reports, and presentations with minimal oversight
- Strategic Support and Digital Productivity
- Draft communications, reports, and presentations
- Summarise meetings and documents
- Automate routine tasks and streamline workflows
- Conduct research and prepare briefing materials for strategic meetings
- Support the executive in tracking key business metrics and initiatives
- Anticipate executive needs and proactively manage priorities
- Meeting Administration and Governance Support
- Coordinate and prepare for Board and Committee meetings, including agendas and materials
- Take high‐quality minutes and track follow‐up actions
- Manage reporting timelines and ensure timely submission of deliverables
- Provide formatting and editorial support for high‐visibility documents
- Stakeholder Engagement and Relationship Management
- Liaise confidently with senior internal and external stakeholders
- Manage Tier 1 entertainment and hospitality arrangements
- Coordinate internal meetings, offsites, and executive‐level events
- Act as Key point of contact for the executive's office and department
- Operational and Financial Administration
- Administer expenses and corporate card reconciliations (Concur)
- Manage vendor relationships and payment processes
- Support departmental budget tracking and reporting
Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you.
Executive Assistant in London employer: Arch
At Arch Europe Insurance Services Ltd, we pride ourselves on fostering a collaborative and innovative work culture that empowers our employees to reach their full potential. As an Executive Assistant, you will enjoy comprehensive support for your professional growth, access to advanced digital tools, and the opportunity to engage with senior stakeholders in a dynamic London environment. Our commitment to enabling possibility ensures that your contributions are valued and impactful, making this an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Arch. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how you align with our mission of enabling possibility and how you can contribute to our collaborative environment.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Mock interviews with friends can help you nail that part.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in being part of our team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience with C-suite support and any relevant skills that match our job description. We want to see how you can bring your unique flair to our team!
Showcase Your Skills:Don’t just list your skills; demonstrate them! Use specific examples of how you've used Microsoft Office and digital collaboration tools in previous roles. We love seeing how you’ve tackled complex priorities and enhanced productivity.
Be Professional Yet Personable:While we appreciate professionalism, we also value a friendly tone. Make sure your written application reflects your personality. We’re looking for someone who can build relationships and engage with stakeholders confidently.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Arch
✨Know Your Tools
Familiarise yourself with Microsoft Office and digital collaboration tools like Teams and SharePoint. Be ready to discuss how you've used these tools in previous roles to enhance productivity and streamline workflows.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled complex challenges in past positions. Highlight your analytical skills and how you’ve managed multiple priorities under pressure, as this is crucial for an Executive Assistant role.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since excellent written and verbal communication is key, consider preparing a brief presentation or report to demonstrate your ability to draft high-quality documents.
✨Build Rapport
During the interview, focus on building a connection with your interviewers. Show your emotional intelligence by actively listening and responding thoughtfully to their questions, which will reflect your strong relationship-building skills.
