At a Glance
- Tasks: Provide strategic support to executives and manage complex priorities with professionalism.
- Company: Dynamic company focused on collaboration, innovation, and enabling potential.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity to work in a vibrant industry with excellent career growth.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced setting.
- Qualifications: A-Levels or higher education; experience supporting senior executives preferred.
The predicted salary is between 40000 - 50000 € per year.
With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.
To provide comprehensive administrative and strategic support to the executive, enabling the executive to focus on high-impact leadership responsibilities. The Executive Assistant will operate with a high degree of autonomy, professionalism, and discretion, and will be adept at managing complex priorities, leveraging digital tools such as Microsoft Copilot to enhance productivity and decision-making.
Skills / Competencies- Advanced Microsoft Office and digital collaboration tools (Teams, SharePoint, Copilot)
- Strong analytical and problem-solving skills
- Excellent written and verbal communication
- High emotional intelligence and discretion
- Ability to manage multiple priorities under pressure
- Strong relationship-building and stakeholder management skills
- A-Levels / Higher Education
- Proven experience supporting C-suite or senior executives
- Experience in a fast-paced, high-stakes environment
- Familiarity with the London Insurance market is desirable, but not essential
- Executive-Level Diary Management and Organisation
- Manage complex calendars, including high-level internal and external engagements
- Monitor and triage executive inboxes, flagging strategic priorities
- Coordinate national and international travel, including itineraries and logistics
- Maintain executive files and ensure information is readily accessible
- Maintain and update a high-level stakeholder contact database
- Draft and edit correspondence, reports, and presentations with minimal oversight
- Strategic Support and Digital Productivity
- Draft communications, reports, and presentations
- Summarise meetings and documents
- Automate routine tasks and streamline workflows
- Conduct research and prepare briefing materials for strategic meetings
- Support the executive in tracking key business metrics and initiatives
- Anticipate executive needs and proactively manage priorities
- Meeting Administration and Governance Support
- Coordinate and prepare for Board and Committee meetings, including agendas and materials
- Take high-quality minutes and track follow-up actions
- Manage reporting timelines and ensure timely submission of deliverables
- Provide formatting and editorial support for high-visibility documents
- Stakeholder Engagement and Relationship Management
- Liaise confidently with senior internal and external stakeholders
- Manage Tier 1 entertainment and hospitality arrangements
- Coordinate internal meetings, offsites, and executive-level events
- Act as Key point of contact for the executive’s office and department
- Operational and Financial Administration
- Administer expenses and corporate card reconciliations (Concur)
- Manage vendor relationships and payment processes
- Support departmental budget tracking and reporting
Executive Assistant employer: Arch Insurance (UK) Limited
At Arch Europe Insurance Services Ltd, we pride ourselves on fostering a collaborative and innovative work culture that empowers our employees to reach their full potential. As an Executive Assistant, you will enjoy a dynamic environment in London, where you can leverage advanced digital tools and develop your skills while supporting high-level executives. With a focus on professional growth and meaningful contributions, we offer a unique opportunity to be part of a team that enables possibility and drives progress.
Contact Detail:
Arch Insurance (UK) Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by practising common questions and scenarios related to diary management and stakeholder engagement. We recommend doing mock interviews with friends or mentors to boost your confidence and refine your responses.
✨Tip Number 3
Showcase your digital skills! Be ready to discuss how you’ve used tools like Microsoft Copilot or Teams in previous roles. We want to see how you can leverage these tools to enhance productivity and decision-making in the Executive Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to our collaborative culture and help us enable possibility!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience with Microsoft Office and digital tools like Teams and SharePoint. We want to see how you've used these in past roles, especially in supporting senior executives.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect how your skills align with our needs. Mention specific experiences that demonstrate your ability to manage complex priorities and support high-level executives.
Be Professional Yet Personable:While we appreciate professionalism, we also value emotional intelligence and relationship-building skills. Use your written application to convey your personality and how you can connect with stakeholders at all levels.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Arch Insurance (UK) Limited
✨Know Your Tools
Familiarise yourself with Microsoft Office and digital collaboration tools like Teams, SharePoint, and Copilot. Be ready to discuss how you've used these tools in previous roles to enhance productivity and streamline workflows.
✨Showcase Your Experience
Prepare specific examples from your past experience supporting C-suite executives. Highlight situations where you managed complex priorities or handled high-stakes environments, as this will demonstrate your capability to thrive in a similar role.
✨Demonstrate Emotional Intelligence
Be prepared to discuss how you build relationships and manage stakeholder engagement. Share instances where your emotional intelligence helped you navigate challenging situations or foster collaboration among teams.
✨Anticipate Executive Needs
Think about how you can proactively support an executive's needs. During the interview, share strategies you've used to anticipate priorities and manage tasks without needing constant direction, showcasing your autonomy and professionalism.
