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- Tasks: Join our team to manage facilities requests and ensure a safe, compliant workspace.
- Company: Arch is all about collaboration and innovation, helping clients and communities achieve their potential.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a culture that values teamwork and problem-solving while making a real impact.
- Qualifications: Basic experience in facilities management and proficiency in Microsoft Office required.
- Other info: Travel may be involved; perfect for those who love variety in their work!
The predicted salary is between 28800 - 43200 £ per year.
With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibilityâ„ .
Role Summary and Purpose
This role will be part of the team responsible for the all-round repairs, ongoing maintenance and general facilities queries. This will encompass all UK offices, as well as further afield, as and when required. The candidate will work to ensure that Arch sites are safe, compliant and an attractive space for our colleagues to work from.
Key Tasks and Responsibilities
- Part of team handling UK facilities requests (via various channels ie ServiceNow/Facilities inbox etc), adhering to set SLAs
- Maintenance of team Facilities calendar
- Assist with project planning and coordination with key stakeholders (contractors/vendors etc), when required
- Populate facilities systems relating to all UK sites (Smartsheet/iOFFICE/ HVAC system) and provide relevant management reports
- Contact with UK wide building management, and dealing with UK wide building facilities issues etc.
- Assist with onsite visits across all Arch UK sites - travel involved, when necessary
- Assist with Regional Office construction projects (When Required under the direction of the Facilities PM)
- Be integral to the ongoing management of all archive records and confidential waste
- Vendor Management: Assist with vendor assessment (research, review and present)
- Collate and maintain records and co-ordinate relationship management
- Manage budget and invoicing where applicable
- Assist with overall Health and Safety programme - Booking relevant training courses monitoring of certificates and expiry dates.
- Arranging Health and Safety Assessments and Fire Risk assessments for all UK sites, Following up and closing out identified issues "RAG report" for Health and Safety for all UK sites
- Completing and maintaining records and ensuring the folder is regularly updated
- Working with other pillars within the Facilities team (PM, Front of House, and Data & Leasing)
- Travel: assist with Travel inbox and related issues as and when required
Role Requirements & Skills
- Skills / Competencies
- Microsoft suite of products (primarily Email/Excel/Word/ PowerPoint)
- Create and use spreadsheets to an intermediate level (using formulas and pivot table)
- Excellent communication skills
- Good team player
Qualifications
- English and Maths
- Some level of experience with facilities is required and if possible, experience of ServiceNow which could be an advantage.
Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you.
Facilities Coordinator employer: Arch Capital Group
Contact Detail:
Arch Capital Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the facilities management tools mentioned in the job description, such as ServiceNow and Smartsheet. Having a solid understanding of these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles at Arch or other companies. This can provide you with valuable insights into the company culture and expectations, which can be beneficial during interviews.
✨Tip Number 3
Brush up on your communication skills, as this role requires excellent interaction with various stakeholders. Practising clear and concise communication can help you convey your ideas effectively during any discussions or interviews.
✨Tip Number 4
Stay updated on health and safety regulations relevant to facilities management. Being knowledgeable about these topics can set you apart as a candidate who is proactive and committed to maintaining a safe working environment.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key tasks and responsibilities of a Facilities Coordinator. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Skills: Make sure to emphasise your skills in Microsoft Office, particularly Excel, as well as your communication abilities. Provide specific examples of how you've used these skills in previous roles.
Showcase Experience: If you have experience with facilities management or using ServiceNow, be sure to mention it. Detail any relevant projects or tasks you've handled that demonstrate your capability in this area.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role and the company culture at Arch. Make it personal and engaging to stand out.
How to prepare for a job interview at Arch Capital Group
✨Know the Company Culture
Familiarise yourself with Arch's values of collaboration, expertise, and innovation. Be prepared to discuss how your personal values align with theirs and how you can contribute to their mission of enabling possibility.
✨Demonstrate Your Facilities Knowledge
Highlight any previous experience in facilities management, especially with tools like ServiceNow. Be ready to share specific examples of how you've handled maintenance requests or managed vendor relationships in the past.
✨Showcase Your Communication Skills
As a Facilities Coordinator, you'll need excellent communication skills. Prepare to demonstrate your ability to communicate effectively with team members, contractors, and vendors during the interview. Consider sharing examples of successful collaborations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential facilities issues you might encounter and how you would address them. Practising these scenarios will help you articulate your thought process clearly.
