At a Glance
- Tasks: Support senior leaders with admin tasks, manage diaries, and coordinate meetings.
- Company: Join a sustainable design and engineering consultancy making a global impact.
- Benefits: Gain valuable experience, develop skills, and enjoy a vibrant office culture.
- Other info: Dynamic role with opportunities for personal growth and team engagement.
- Why this job: Be at the heart of operations, helping teams thrive and making a difference.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
We deliver sustainable design, engineering and consultancy solutions to a global portfolio of clients while improving the quality of life for millions of people.
This Executive Assistant position provides comprehensive administrative and organisational support to senior leaders and programme teams. The role manages diaries, coordinates meetings, supports onboarding, leads internal communication activities and maintains a professional office environment.
Location Requirement
You will be required to attend project sites 3 days per week. You must be located within a commutable catchment area of Dartford / Lakeside / Grays / Chafford Hundred.
Role Accountabilities
- Executive & Team Support: Manage complex diaries for the Programme Services Director, including meeting preparation, prioritisation and forward planning. Organise and coordinate meetings for PSD, the PMO Team, People Team and Integration Team, ensuring agendas, logistics and materials are prepared in advance. Provide PA cover for the Programme Director and the Executive Director as required.
- Office Operations & Communications: Lead office communication activities including surveys, monthly health MOT updates and Lunch & Learn sessions. Check in guests to the office and act as a welcoming point of contact for external visitors. Manage the Essex Meeting Room, including scheduling and oversight of bookings for the PSD and Programme Director. Provide printing and document management support.
- Onboarding & Staff Engagement: Facilitate introductions and office tours for new starters. Support People Team activities, including scheduling inductions and coordination of onboarding tasks. Serve as Social Ambassador on the Health and Wellbeing Committee, helping plan and deliver engagement initiatives. Lead organisation of key social events, including the annual Summer BBQ.
- Documentation & Systems: Create and maintain organisational charts, ensuring accuracy and version control. Produce PowerPoint slide decks and meeting packs to a high professional standard. Manage ad-hoc domestic and international travel bookings as required.
Qualifications & Experience
- Demonstrated experience as an Executive Assistant, Team Assistant, PMO Administrator or similar administrative support role.
- Proven track record in diary management for senior leaders or multiple stakeholders.
- Experience organising meetings, events and office-based activities.
- Previous involvement in onboarding processes, team engagement or wellbeing-focused initiatives.
- Experience producing polished PowerPoint presentations and documentation.
- Familiarity with office management responsibilities and customer-facing reception-style tasks.
- Experience coordinating travel arrangements (UK and international) is desirable.
Skills
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong communication skills, both written and verbal, with confidence interacting across all levels of the organisation.
- Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint and Excel.
- Attention to detail for document formatting, organisational chart management and meeting preparation.
- Proactive problem-solving ability, anticipating needs and identifying solutions ahead of time.
- Stakeholder management skills, maintaining professionalism with senior leaders and external partners.
- Event coordination capabilities, from planning to execution.
- Discretion and confidentiality when handling sensitive information.
Application Requirements
Applicants must have the right to work in the UK.
Personal Assistant – Programme Services Director employer: Arcadis
As a leading provider of sustainable design and engineering solutions, we pride ourselves on fostering a collaborative and inclusive work culture that prioritises employee well-being and professional growth. Located within a vibrant catchment area, our Dartford office offers unique opportunities for engagement through social events and health initiatives, ensuring that our team members feel valued and supported in their roles. Join us to make a meaningful impact while enjoying a dynamic work environment that encourages innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant – Programme Services Director
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and think of examples that showcase your organisational and communication skills.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office Suite, especially Outlook and PowerPoint. Bring along a polished presentation or document you've created to demonstrate your proficiency during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and contributing to our mission of delivering sustainable solutions.
We think you need these skills to ace Personal Assistant – Programme Services Director
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, event coordination, and any relevant administrative support you've provided to senior leaders. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, like your involvement in onboarding or managing office communications. Let us know why you’re excited about joining our team!
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail, so let’s see that in your writing!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it shows you’re keen on joining StudySmarter!
How to prepare for a job interview at Arcadis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Programme Services Director. Familiarise yourself with diary management, meeting coordination, and office operations. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your exceptional organisational and time-management skills. Be ready to discuss how you've successfully managed complex diaries or coordinated multiple meetings, as this is crucial for the role. Use specific scenarios to illustrate your multitasking abilities.
✨Demonstrate Strong Communication Skills
Since the role involves interacting with various stakeholders, practice articulating your thoughts clearly and professionally. Prepare to discuss how you've effectively communicated in previous roles, whether through written correspondence or face-to-face interactions. This will show that you're capable of maintaining professionalism across all levels.
✨Be Ready to Discuss Event Coordination
The job requires planning social events and engagement initiatives, so come prepared with ideas or examples of events you've organised in the past. Highlight your creativity and attention to detail, as well as your ability to work collaboratively with teams to ensure successful outcomes.
